Office Admin Assistant

• Support expense claims.
• Maintain simple expenditure trackers.

Location:

Leeds Design Office

Contract:

Full Time

Hours:

Monday to Friday 8am to 5pm

Salary:
Competitive (DOE)

Benefits:
Discretionary bonus, life Assurance (x4 salary), generous pension, best practice awards / vouchers, employee assistance programme, an array of perks via JGG benefits platform, 31 days annual leave (inc bank holidays)

Provide administrative support to project teams and office staff, ensuring the smooth day-to-day running of the office and supporting the delivery of engineering projects.

• Answer and direct telephone calls.
• Manage shared inboxes and respond to routine enquiries.
• Welcome visitors and manage reception activities.
• Maintain office filing systems (electronic and hard copy).
• Organise office supplies and stationery inventory.

• Schedule meetings and appointments.
• Prepare agendas and meeting packs.
• Record and distribute meeting minutes.
• Maintain team calendars.

• Scan, copy and file project documents.
• Maintain document registers.
• Upload documents to SharePoint or project systems.
• Ensure records are accurately maintained and archived.
• Support document control activities.

• Raise purchase orders.
• Process invoices.
• Support expense claims.
• Assist with timesheet administration.
• Maintain simple expenditure trackers.

• Arrange travel and accommodation.
• Coordinate visitor access requirements.
• Organise team events and workshops.
• Support onboarding of new starters.

• Excellent organisation skills.
• Strong attention to detail.
• Good verbal and written communication.
• Microsoft Outlook, Word, Excel and Teams.
• Ability to prioritise multiple tasks.
• Professional telephone manner.

• Experience with SharePoint.
• Experience with Project Wise.
• Experience supporting engineering or construction projects.
• Knowledge of document control processes.

The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at

We are one of the UK's leading civil engineering and tunnelling contractors, offering a wide range of construction and specialist services.