Administration Team Assistant

German Speaking Administration Team Assistant

Location:

Baker Street, London

Hours:

Monday to Friday, 40 hours per week Working Pattern:
Fully office-based (5 days per week) About Us At Livv, we believe that a company's workplace is the embodiment of its culture, beliefs and aspirations. We design and deliver inspiring workplaces where people want to be, places that work, think and give. Livv is proud to be part of ISS Facility Services, a leading global workplace experience and facility management company with over 100 years of experience.

About the Role We are looking for a German Speaking Administration Team Assistant to join our Administration Team in London. Supporting a senior stakeholder group based in Germany, you will play a vital role in ensuring the seamless day-to-day management of busy executive schedules, international travel, meetings and administrative activities. This is a fast-paced role that requires excellent organisation, attention to detail and the ability to build strong relationships with stakeholders across multiple locations and time zones.

Fluency in German is essential, as you will be supporting a German-based team on a daily basis.

Key Responsibilities Manage complex and ever-changing diaries, coordinating meetings and calendar activity for senior stakeholders. Arrange domestic and international travel, including flights, hotels, visas, transfers and detailed itineraries. Organise conference calls, virtual meetings and meeting room bookings, ensuring stakeholders are fully prepared. Process expenses, invoices and related administration accurately and within agreed time frames. Provide proactive support to senior leaders and respond quickly to changing business requirements.

Support wider administrative teams during periods of absence and peak activity. About You As the Administration Team Assistant, you will be an ambassador for Livv, delivering exceptional service and building trusted relationships with senior stakeholders. We would love to hear from you if you have:
Fluency in both German and English (spoken and written) - essential. Previous experience as a Team Assistant, Executive Assistant, Administrative Assistant or similar business support professional. Experience supporting senior stakeholders in a busy corporate environment. Strong diary management and travel coordination experience, including multi-time-zone scheduling. Excellent organisational skills with the ability to manage competing priorities. Advanced knowledge of Microsoft Outlook and Microsoft Office applications.

Strong communication skills and exceptional attention to detail.

Experience with expenses systems such as Concur would be advantageous. Working Hours Monday to Friday 40 hours per week Fully office-based in Baker Street, London Benefits ISS Pension Private Healthcare Options Mental Health & Wellbeing Support Ongoing Learning & Development Opportunities