Business Administrator - Equality

Business Administrator supporting the Equality Advisor at Swinfen Hall, part of HMPPS within the Ministry of Justice. The work covers equality administration: disability incident forms, annual equality reports, monthly SMART data and the Equality Action Plan. It is non-operational and rotational with no line management, with hybrid working in the UK where business need allows. Standard DBS and security checks apply.

• Provide administrative support to the Equality Advisor and keep administration systems running within set timescales
• Process, collate and monitor Disability Incident Reporting Forms and other equality applications and requests
• Produce annual equality reports, statistics and impact assessments, and contribute to monitoring the Equality Action Plan
• Report outcomes and key findings to the Governor and Equality Management Team, tracking investigations against timescales
• Monitor monthly SMART data and highlight issues to the Equality Management Team
• Review and monitor local equality policies against national policy
• Coordinate the Equality Action Plan with the establishment's Equality Action Team
• Record disability matters, identify disabled and elderly prisoners at reception, and arrange support where needed
• Run the system for prisoners to declare disabilities and request reasonable adjustments, and contribute to business cases for equipment
• Organise equality promotion events, disability training and focus groups for disabled prisoners
• Carry out diversity audits and report findings to the Senior Management Team
• Act as secretary to meetings, including agendas, minutes and action points, and handle requisitions, records and correspondence

• Relevant experience evidenced in a statement of suitability

• Spoken English to carry out all aspects of the role with confidence (Welsh where specified)

• DBS Standard check
• Security and identity checks before taking up post
• Eligibility under Civil Service nationality rules
• Declaration of whether you belong to a group or organisation HMPPS considers racist

• Demonstrate the behaviours Managing a Quality Service, Communicating and Influencing, and Changing and Improving
• Strengths assessed at interview

• 9 days in recognition of bank, public and privilege holidays, added to annual leave
• Choice of two Civil Service pension schemes
• Hybrid working where business need allows, within the UK
• Flexible working subject to a satisfactory probation period
• Season ticket advance after two months' service
• Training and development, including promotion programmes
• Security and diversity training and an individual induction programme
• Flexible, part-time and job-share patterns considered