Bid Coordinator

Our talented people are creating the technology of the future

From scheduling to maintenance to keeping people safe, 2.7 million people are helped by our software daily. Technology makes it possible; people make it happen and you could be part of that.

The Tracsis Group has grown rapidly, diversifying into related transport technologies, and successfully executing a strategy that has seen it make a total of seventeen acquisitions.

Today Tracsis is a leading provider of software, hardware, data analytics/GIS and services for the rail, traffic data and wider transport industries. The Group has c.550 permanent employees serving its growing customer base from offices in the UK, Ireland and the US.

We’re looking for a Bid Coordinator to join our growing commercial team and play a key role in delivering high-quality, compelling bid submissions for customers across the UK and Ireland.

This is a fantastic opportunity for someone who enjoys writing, collaborating with different teams, and working in a fast-paced environment where every deadline counts.

As Bid Coordinator, you will support the Bid Manager in the full bid lifecycle—from identifying opportunities right through to submitting polished, professional proposals. You’ll work closely with our Commercial and Operational teams, gathering information, drafting content, managing documentation, and ensuring our bids truly reflect our capabilities.

You’ll also help us maintain our Bid Content Library and support key contract and supply chain processes across the business.

This role is perfect for someone with strong writing skills, excellent attention to detail, and a genuine enthusiasm for helping secure new business.

• Identifying potential tender opportunities via customer portals and websites
• Keeping track of upcoming contracts and market activity
• Coordinating tender documentation and developing bid plans
• Working with internal teams to collect inputs and technical information
• Drafting and refining specific tender responses
• Supporting the timely submission of high‑quality bids
• Managing clarifications with awarding authorities when required
• Maintaining and improving our Bid Content Library
• Assisting with contract administration, signatures, and documentation
• Supporting supplier assessments and questionnaire completion

• Strong written English, organisation, and attention to detail
• Confident using Microsoft Word, Excel, and other Office tools
• Great communicator—comfortable using phone, email, and messaging tools
• Ability to work flexibly to meet bid deadlines
• Strong comprehension and ability to present complex information clearly
• Experience in a customer‑facing or bids/proposals role
• Understanding of public sector procurement
• Experience with Teams, SharePoint, or other collaboration platforms
• Knowledge of the transport sector (or similar industry)

Apply now to join a forward-thinking team shaping the future of Rail Technology and Services.

• Flexible working hours to support work‑life balance
• 25 days holiday + bank holidays
• Udemy Licence for learning and development
• Bupa Medical Health care
• Life assurance (3x basic salary)
• Enhanced Parental Leave
• 2 volunteering days per year
• Tusker Car Scheme
• Cycle to work scheme

Our TA team are committed to responding to all candidates within a reasonable timeframe.

The process:

• Call with our Talent Acquisition Team
• Comprehensive CV walkthrough (30 minutes) with the Hiring Manager
• 1 hour Competency based interview

Our process is designed for us to understand your skills and experience and to give you the opportunity to find out more about the role, as well as the company.

We are committed to building a diverse workforce. Even if you do not tick all the boxes, we would still love to hear from you!

If you require any adjustments or additional support during the application and interview process do not hesitate to get in touch.