Bid Co-Ordinator Apprentice

Answer Digital are looking for a fast-paced sales and commercially - minded administrator to join us on a Business Administration Level 3 Apprenticeship At Answer, the Bid Function sits at the heart of our growth, contributing directly into contract wins and the difference it makes is visible, immediate and genuinely valued by the organisation.

As the Bid Co-ordinator Apprentice you will provide end-to-end coordination and administrative support to the bid function, working closely with the Bid Management Lead and Sales Leads to ensure every submission is well-planned, fully compliant and delivered on time.

• Monitor procurement portals (e.g. Find a Tender, Contracts Finder and framework portals such as Jaggaer, Atamis and Pro Contract) for relevant opportunities and log them for review.
• Maintain the opportunity pipeline and bid tracker, keeping status, deadlines and ownership up to date.
• Download tender documentation, distribute it to the relevant team members and highlight key dates and requirements.

• Support the Bid Management Lead in Pipeline/Capture Management pre-bid.
• Arrange and coordinate kick-off, review (storyboard/pink/red team) and sign-off meetings, capturing actions and chasing them to completion.
• Manage the clarification questions process, logging queries and buyer responses and circulating updates to the team.

Collate mandatory documentation such as policies, certificates, insurances, accreditations and declarations (e.g. Modern Slavery, financial and framework-specific requirements).

• Apply version control and manage document storage across Bid Management areas ensuring a single source of truth for each bid.
• Format bid responses, presentations and supporting materials to a professional, on-brand standard using Word, PowerPoint and Excel.
• Maintain and continuously improve the reusable content library — boilerplate responses, case studies, CVs, accreditations and win themes.

• Compile final submission packs and upload/submit responses via e-procurement portals, ensuring all requirements are met ahead of deadline.
• Record bid outcomes, capture buyer feedback and maintain win/loss data to support performance reporting.
• Support lessons-learned reviews and help embed improvements into the team's ways of working.

The Bid Coordinator Apprentice role is designed as the foundation of a clear career pathway within Answer Digital's bid function. As an employee-owned business, we are invested in growing our people, and this role offers genuine scope to develop from coordination into bid leadership over time. Progression is based on demonstrated capability, ownership and consistent contribution rather than time served, and you will be actively supported by the Bid Management Lead through mentoring, structured feedback and increasing exposure to the full bid lifecycle.

• Strong organisation, planning and time-management skills, with the ability to juggle multiple deadlines simultaneously.
• Experience in administration / coordination role.
• Excellent written English, with strong attention to detail and proofreading ability.
• Strong interpersonal skills, comfortable coordinating input from stakeholders at all levels.
• Ability to stay calm, focused and accurate while working under pressure to fixed deadlines.
• Confident user of Microsoft Office (Word, PowerPoint, Excel) and collaboration tools such as Slack and Teams

It would be great if you also had experience in some of these, but if not we’ll help you with them:

• Experience in a bid, proposal, tender or similar deadline-driven coordination role.
• Working knowledge of UK public sector…