Executive Support Manager

Hi, we’re PEXA!

We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week.

We’re passionate about solving problems for our customers – always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community.

We’re growing fast, that is where you come in.

We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes.

Establishing ourselves within the UK in late 2020, we are committed to collaborating with lawyers, conveyancers, lenders, government and the property industry, to set the new standard for both remortgages and buying and selling property.

The Executive Support Manager sits at the centre of our UK business, working closely with our CEOs, Executive Committee and Board to keep strategic priorities moving.

You’ll bring structure, coordination and follow-through to a busy executive environment. You’ll prepare strategy and Board papers, manage governance rhythms, track actions and deadlines, and make sure leaders have the information they need to make good decisions.

Alongside this, you’ll provide strategic diary and event management for members of the Executive team and lead an Executive Support Assistant. This role needs someone who can see the bigger picture while staying on top of the detail. You’ll understand how the business works, spot gaps or vulnerabilities early and take the initiative to address them. You’ll be trusted with highly sensitive information and will build strong relationships across the UK business and wider PEXA Group.

• Working closely with the CEOs and Executive team to coordinate strategic priorities, track progress and maintain momentum.
• Preparing high-quality strategy papers, Board reports, presentations, briefing packs and external communications.
• Coordinating UK and Group Board updates, working with senior leaders to gather accurate information and meet deadlines.
• Managing the governance and reporting rhythms for the UK Executive team, including weekly ExCo Huddles and monthly ExCo meetings.
• Preparing agendas and papers, recording decisions and actions, and following up with owners to keep delivery on track.
• Reviewing priorities, challenging where appropriate and making sure actions align with the UK business strategy.
• Conducting research and preparing clear summaries to support executive discussions and decision-making.
• Managing strategic diaries and forward planning for members of the Executive team, anticipating conflicts and priorities before they become an issue.
• Coordinating Board visits, strategy sessions, executive off-sites, leadership development activity and other high-profile meetings.
• Planning domestic and international travel for the Executive team and UK Board Directors.
• Working with Marketing and Corporate Communications on executive messaging, events and internal communications.
• Coordinating wider UK engagement, including Town Halls, Collaboration Days, Campus Days and company events.
• Supporting special projects, change initiatives and business development activity.
• Managing and developing an Executive Support Assistant, setting clear priorities and maintaining high standards across executive support.
• Building strong relationships with colleagues across PEXA UK and the wider Group, as well as customers, advisers, government contacts…