Project Analyst

We are seeking a skilled Project Analyst to support the governance, performance monitoring and successful delivery of our project portfolio. The role is responsible for providing portfolio analytics, commercial oversight, project assurance, financial performance monitoring and management information to support effective decision making across the Business Unit.

A key aspect of the role is the proactive analysis of project and portfolio data to identify trends, risks and opportunities, ensuring that concerns relating to resource utilisation, project profitability, margin performance, commercial compliance and delivery performance are identified early and escalated appropriately.

The Project Analyst will work closely with Project Managers, Service Line Managers, Finance and the Business Unit Director to ensure projects are delivered in line with commercial commitments, governance requirements and business performance objectives.

In addition, the role will provide direct line management and leadership to a team of Project Administrators, ensuring consistent standards, effective workload allocation and ongoing professional development across the Project Delivery Office function.

• Produce and maintain portfolio-level reporting dashboards providing meaningful analysis of project performance, utilisation, revenue, margin and forecasting metrics.
• Analyse portfolio and project performance data to identify trends, risks, opportunities and areas requiring management intervention.
• Provide regular performance reports and actionable recommendations to the Business Unit Director and senior leadership team.
• Establish and monitor project and portfolio KPIs to support effective decision making.
• Support monthly business reviews by providing accurate management information and performance analysis.
• Facilitate the administration of projects by working with the Client Project Manager through the proposal, set up, delivery, and closure stages. Including being responsible for:
  • Project set up on systems
  • Creation of project documentation and repositories
  • Management of the process to obtain internal and client approval
  • Validating monthly invoicing values prior to issuing to clients

• Monitor project financial performance throughout the project lifecycle.
• Track and analyse actual project margins against those committed during quotation and bid approval stages.
• Investigate margin erosion and work with Project Managers to identify corrective actions and recovery plans.
• Provide visibility of profitability performance across the portfolio and highlight significant variances to senior management.
• Support continuous improvement in commercial performance and project profitability.

• Monitor compliance with contractual and commercial governance requirements.
• Identify and report projects operating without approved Purchase Orders, contract awards, contract amendments or client authorisations.
• Work with Field based Project Managers, Finance and Clients to ensure commercial risks are addressed promptly.
• Maintain visibility of commercial exposure across the portfolio and elevate risks to the Business Unit Director where appropriate.
• Support management of work-in-progress (WIP), invoicing status, aged debt and revenue recovery risks.

• Support monthly revenue, margin and utilisation forecasting activities.
• Work closely with the Business Unit Director to develop and maintain accurate portfolio forecasts.
• Provide analysis of future workload, resource demand and business performance trends.
• Ensure forecasting assumptions and associated risks are clearly communicated to stakeholders.

• Provide direct line management for a team of Project Administrators. (POD)
• Manage workload allocation and prioritisation across the POD
• Conduct regular one-to-one meetings, performance reviews and development planning activities.
• Mentor and coach team members to support professional growth and capability development..
• Support recruitment, onboarding and succession planning activities within the team.

• Good client-facing communication skills and internal stakeholder management abilities
• Ability to identify and elevate business, commercial and delivery risks effectively.
• Ability to work across multiple projects, teams, and clients simultaneously
• Strong analytical and…