Control Assistant

INTERNAL ONLY VACANCY. This post is open to existing Leeds City Council employees only. Applications will not be considered from external candidates.

Job title:

Control Assistant

Salary: B3 £ 26,403 - £28,142

Hours:

37 hours per week

Contract:

Temporary

Location:

Leeds City Council - Civic Hall 1-2 days a week with hybrid working offered.

We are seeking a self‑motivated and enthusiastic individual who is looking to build a career within Financial Services. This is a great opportunity to move into a financial role which can offer a variety of work in a vibrant and forward thinking environment. You would be working as part of the team providing a comprehensive financial administration support service to the wider financial management team.

You will need the ability to organise and co‑ordinate your workload with your line manager to meet tight deadlines, to have a flexible approach to work demands and be able to work as part of a team and on your own initiative.

Applicants will be required to provide evidence of numerical and literacy skills to meet the essential qualification criteria for shortlisting: GCSE Maths & English Grade C or new numbers 4 and above or subject specific equivalents. Basic DBS check to be completed.

You will play an integral part of a small team with an important role to play to ensure income is allocated to the relevant department within the Council. It is varied work so no day is the same and working with a strong teamwork ethos.

• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions
• flexible and hybrid working arrangements subject to service requirements
• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further

Working as part of the team providing a comprehensive financial administration support service to the wider financial management team, the post-holder will model the Council’s values and behaviours in order to help us achieve our ambition of being the best council in the country.

• Respond to routine financial queries from non‑finance staff in relation to their use of the Financial Management System (FMS) for example, implementing changes to FMS User access, maintenance of FMS hierarchies, delivering training and providing ad‑hoc advice re process, coding, etc.
• Assist with the reconciliation of financial information held within FMS to other financial systems
• Raising Ad‑hoc orders for the Financial Management Service and being the registered Purchasing Card owner for transactions
• Assist Finance Officers in the preparation of financial information
• Support the processing of virements and internal recharges, journals and other financial transactions
• Maintain group e‑mail lists and access to share‑point sites
• Explaining financial matters or to provide basic training to financial and other staff, using well developed communication skills to undertake this clearly and understandably.
• Assist Finance Officers in monitoring specific budgets and the provision and collation of information contributing to revenue and capital budget reporting.
• Assist Finance Officers with annual financial processes including the preparation of budgets and year end accounts.
• Flexible and adaptable to change to assist other services as required commensurate to grade
• To participate in appraisal, training, and development activities as necessary to ensure up to date knowledge and skills
• To improve own practice through observation, evaluation, discussion with colleagues and development programmes.
• To work collaboratively with colleagues, knowing when to seek help and advice.
• Contribute to the overall ethos, work, and aims of the service by attending relevant meetings, training days/events as requested.
• Be aware of and comply with Leeds City Council policies and procedures e.g., child protection, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference and…