Administration Assistant

Administration Assistant

Department: Finance Dispute Resolution

Employment Type: Permanent - Full Time

Location: Leeds

Due to firmwide growth we are looking to recruit an experienced Administration Assistant to support the fee earners in our Finance Dispute Resolution department with billing support and reporting needs.

This role reports on a day-to-day basis to the Head of Finance Dispute Resolution and will be based at our Leeds office, Monday to Friday 9.00am to 5.30pm (37.5 hours per week).

• WIP management – monitoring of client’s billing schedules to ensure invoices are raised when needed and no deadlines are missed.
• Raising invoices for all individual team members and working with the finance department on billing queries.
• Issuing FDR invoices to the clients and ensuring payment is received, including liaising with Flint Bishop’s finance team to identify aged debt and ensuring appropriate bill chase communication is undertaken.
• Payment of invoices (Counsel’s fees, agent reports, etc.) and the time spent liaising with finance regarding this.
• Dealing with any invoice queries from clients (and/or third parties) in addition to handling invoice reversal requests, credit notes and refunds of monies or offsetting of monies held in client account.
• Preparation of Tier 2 & Tier 3 cost approval forms, liaising with individual team members and clients as needed.
• File opening and file closing.
• Management of monthly client reporting – completing financial information monthly & distributing to individual team members for their file updates, before sending the report to the client.
• Liaising with finance on expected payments and payments that need to be paid out.
• Team reports – limitation dates on files, holidays requested by the team to always ensure suitable cover within the FDR team.
• Use of the firm’s case management system, Partner and developing the system to suit FDRs needs as applicable by liaising with the Flint Bishop IT team.
• Any other finance or administration tasks set by the Head of Finance Dispute Resolution.

You will:

• Be organised, process driven and analytical with a pragmatic approach to finding solutions.
• Be highly self‑motivated and comfortable with regular deadlines.
• Be able to multi‑task and prioritise the workload.
• Be hard‑working and a good team player.
• Have strong interpersonal, communication and presentation skills.

Disclosure will be required in the event that a position is offered.

Financial checks will be required in the event that a position is offered.

What we offer?

• Competitive salary
• Bonus potential
• Career development opportunities
• 25 days holiday plus bank holidays
• Options to buy & sell 1 week’s holiday
• 1 week’s holiday carry over
• Extra day off for your birthday
• Staff card discount scheme for local shops
• Social days and evenings on the firm
• Staff discounts on legal services

• Be part of a supportive team that values collaboration and teamwork.