Expense Associate; FTC

Imagine being part of a dynamic team within a prestigious organisation, where your expertise in finance and customer service can truly shine.

As an Expenses Associate, you will play a pivotal role in ensuring the smooth and efficient processing of expense claims, contributing to the financial integrity and operational excellence of the institution.

Your primary responsibility will be to accurately process both manual and electronic expense claims, ensuring strict compliance with University Financial Regulations and HMRC requirements. This role demands a keen eye for detail, as you will review and validate claims, ensuring all necessary approvals and supporting documentation are in place. Your diligence will help maintain robust financial controls and uphold audit standards.

In addition to processing claims, you will be the go-to person for handling queries related to expenses. Your ability to respond promptly and professionally will enhance the customer experience for staff, students, and visitors. You will investigate and resolve issues efficiently, providing clear guidance and maintaining a full audit trail of communications.

Your role will also perform detailed checks on mileage claims, managing travel advances, and ensuring all expense documentation is retained electronically in compliance with audit and GDPR requirements. You will support internal and external audit activities, produce routine monthly reports, and complete SAP journals as needed.

The position is offered on a 12 month Fixed Term Contract until July 30th 2027 (subject to extension). It is a full time opportunity offering hybrid working 2/3 days per week.

42 days holiday entitlement including bank holidays!!!!

To excel in this role, you will need strong numeracy and literacy skills, excellent attention to detail, and the ability to manage your time effectively. Experience in a customer-focused administrative or finance environment is essential, along with proficiency in Microsoft Office applications. Familiarity with financial systems such as SAP or Oracle, and an understanding of HMRC regulations and GDPR principles, will be advantageous.