Facilities Lead

Job Summary

This is a part‑time position (24 hours per week) on Monday, Wednesday and Friday. Working days are non‑negotiable.

The Facilities Lead supports the Operations Manager/Practice Business Manager in overseeing all aspects of practice facilities management across our sites.

Key responsibilities include motivating and managing staff, optimizing efficiency, promoting ED&I, SHEF, quality improvement and continuous improvement initiatives, maintaining confidentiality, collaborating effectively, ensuring compliance with CQC regulations and standards.

• Act as the primary contact for the cleaning contractor and landlords.
• Liaise with external contractors for maintenance, servicing and repair works.
• Conduct internal building checks and audits across both premises.
• Ensure day‑to‑day operation of the buildings runs smoothly.
• Order consumables and replacement items (e.g. kitchen equipment, office furniture, signage).
• Arrange repairs and maintenance through qualified contractors when required.
• Act as the main point of contact for IT issues, including faults, upgrades and system requirements.
• Support new starters with access to Practice IT systems (email, shared mailboxes, smart‑card access).
• Ensure compliance with all building, health and safety regulations, CQC regulations and standards.
• Maintain Significant Event recording (LFPSE).
• Support the development and review of Practice policies and procedures.
• Maintain and update the Business Continuity Plan.
• Liaise with the Practice Business Manager regarding third‑party contractual agreements.
• Support the Operations Manager with medical student placements.

• Ensure staff awareness of premises management, health and safety, risk assessments and mandatory training.
• Identify trends and devise solutions to reduce risk and significant events.
• Support continuous improvement and change initiatives.

• GCSE Grade AC (or equivalent) in English and Maths.
• Experience working within a GP Practice.
• Experience using Systm One clinical system.
• Experience with Microsoft Office applications.
• Good written and verbal communication skills.

• Previous experience of managing contractors and maintaining effective working relationships with third‑party suppliers.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure and Barring Service check will be required.

Garforth Medical Practice – Church Lane, Garforth, Leeds, LS25 1HB
, United Kingdom.
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