Assitant Facilities Manager

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Job Description:

Assistant Facilities Manager

Location:

Leeds

Reports To:

Senior Facilities Manager

Department:  Facilities Management

Job Summary

The Assistant Facilities Manager supports the day-to-day operations of the facility, working closely with the FM team to ensure the delivery of high-quality services to on-site clients and stakeholders. This role is responsible for vendor and contractor oversight, work order management, safety compliance, and financial administration, while helping maintain a safe, efficient, and well-functioning work environment.

Key Responsibilities
Deliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceeded
Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance
Track and audit work orders within the CMMS platform to ensure vendor compliance with Service Level Agreements
Support the management and oversight of contractors and vendors to maintain high standards of work quality and service delivery
Issue permits to contractors and manages their work activities to ensure tasks are carried out safely and responsibly, in line with site safety protocols and regulatory requirements
Conduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standards
Manage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracy
Maintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvement
Contribute to risk management initiatives, including business continuity planning and incident reporting procedures
Support the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are met

What We're Looking For
Background in facilities management, hospitality, or a related operational field
Knowledge of occupational health and safety requirements, critical facilities operations, and vendor management practices, including permit-to-work systems and contractor safety management
Technical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systems
Strong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environments
Excellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendors
Self-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targets.
Core Competencies
Client focus and service excellence
Vendor and contractor management
Attention to safety and regulatory compliance
Financial acumen and budget awareness
Organizational and multitasking ability

Location:

On-site
-Leeds, G

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

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