Logistics Assistant

Location: Richmond Hill
About the Role

To assist Panda’s transport division in Leeds adding support to the transport management by collating key information and pushing through efficiencies to streamline the groups logistics function.
The Logistics Assistant will assist in delivering operations, enhance efficiency, and ensure professional management of key transport-related tasks.  This role will play a crucial part in improving oversight, ensuring financial accuracy, helping to ensure contingency is maintained, finding efficiencies and maintaining a clear operational overview strengthening the business’s transport function and future workforce planning.
The primary goal of the Logistics Assistant is to streamline transport operations, enhance efficiency, and ensure professional management of key transport-related processes. The role will support invoice management, track vehicle utilisation, and improve operational oversight, ultimately helping the business continue to provide the best customer service in a cohesive, structured manner as it develops and grows. The role will also offer support to the planning of the fleet to ensure efficiency if operational demands are high.

Roles and Responsibilities

Providing administrative support to transport operations
Ensuring telephone cover during key meetings and training sessions
Assisting in sub-contractor invoice management, including margin details
Logging and tracking vehicle bottlenecks to support claims and operational efficiency
Overseeing vehicle sales, VORs, and driver availability to maintain a clear operational overview
Managing records of vehicle inspections, MOTs, and servicing schedules
Liaising with staff to provide information when required
Assisting with TFS paperwork and booking of loads out of the country
Help compile wages and holiday bookings
Booking jobs on to the group weighbridge software
Tracking job turnaround times
Tracking and logging vehicle movements, downtime, and utilisation
Supporting claims and disputes with accurate records of vehicle bottlenecks, times, and registrations
Assisting with the processing of subcontractor invoices, ensuring clarity on margins
Monitoring and reporting on vehicle maintenance schedules, including inspections and servicing
Supporting business operations with clear and professional record-keeping
Aiding planning and routing of the vehicles
Assisting with any other duties within the scope of the department
Problem solving within the company for staff and relevant departments
Able to communicate effectively at all levels of the business

Skills and Experience

Strong organisational and administrative skills
Experience in transport or logistics administration is advantageous
Ability to track and log vehicle movements accurately
Familiarity with invoice management and cost tracking
Proficiency in Microsoft Office and other relevant software
Be able to understand and manipulate data to find improvement metrics
High level of IT literacy
Strong attention to detail and ability to work proactively and self-manage

Knowledge and Qualifications

A good working knowledge of transport and logistics operations
An understanding of vehicle maintenance schedules, invoicing processes, and regulatory documentation and legal requirements
The ability to adapt to a fast-paced work environment and provide structured support
Professional CPC would be advantageous, will be offered as training if notJoin us on the journey…..
Over the past 30 years, Panda has continued to grow and acquire businesses that all share a very similar vision and set of values. We’re now a group of almost 3000 people, all contributing to that growth and success.
Whilst Panda is the parent company to numerous brands, we all share an ambitious vision for the future. Our primary goal is to ensure the safety and wellbeing of our people and connected partners is front and centre.  As a team, we’re safer together. We deliver our customers with a partnership approach to managing their resources responsibly. We constantly push the boundaries of innovation.  

What’s good today can be better tomorrow.
Panda is not just a company, it’s a resource recovery business. Over the past three decades we’ve grown and…