Despatch Administrator

Responsibilities

• Comply with HMRC regulations when exporting goods from the UK for the Dowty business.
• Prepare Customer Orders and Supplier Purchase Orders for international or UK shipment, from receipt of product or service into dispatch, and handle export requirements such as licences/EUUs and re‑export in case of IPR entries to discharge customs liabilities.
• Include outside supplier processing and repair shipments as well as RTV (Return to Vendor).
• Complete necessary shipments and documentation within a compliant environment, maintaining the integrity of the business system, and complying with financial and quality audit regulations for the Dowty business. Maintain stock assets and review delivery issues regularly.
• Act on non‑conforming stock in accordance with quality procedures.
• Prepare shipping paperwork.
• Raise and print customs invoices.
• Create shipper’s letter of instruction.
• Print documents.
• Confirm shipments.
• Record freight forwarder information.
• Update export log.
• Process any returns and corrections.
• Prepare collections.
• Coordinate paperwork to raise airway bills and request collection by agents or couriers based on current incoterms.
• Provide weights and dimensions.
• Provide information to customers and freight companies.
• Complete the TMS (Exostar) process for Lockheed Martin shipments.
• Complete the OMB process for Boeing shipments.
• Complete the DHL Clear It process to obtain C88 for road freight exports.
• Raise any concerns with documentation, items or packing.
• Work compliantly with export regulations for military parts.
• Maintain awareness and training regarding aviation security regulation.
• Explain relevant customs codes using CPC codes.
• File documents—delivery notes, invoices, airway bills or additional paperwork raised and release forms—on‑site and off‑site to locations such as Iron Mountain.
• Perform quality release (subject to passing qualification); access the quality release code and source inspection information from the sales orders screen’s descriptive flex field (DFF) and print the required release document.
• Sign electronically on documentation as per release approval—passport: all parts and materials excluding LRUs. Training for signing of Form 1 or C of C is required upon successful completion of training and meeting qualification requirements.
• Handle AOG (Aircraft on Ground) requirements, including out‑of‑hours AOG rota after qualifying period.
• Process and respond to AOG requests in a timely manner.
• Attend daily CCC/PCC to determine priorities.
• Provide cover for dispatch packing, stores and goods‑in as business requires.
• Demonstrate good practice in inventory control and maintain accuracy.
• Update data accurately in the business system as required.
• Generate shipping reports, outstanding dispatch reports and export log detail reports.

Contract:

18‑month fixed term.

• Previous warehouse packing experience (desired).
• Familiarity with manufacturing environment—aerospace preferred.
• Proven knowledge of shipping documentation and systems.
• Competence in the use of computerised systems.
• Current and valid forklift licence (desired).
• Known consignor qualification (desired).
• Oracle R12 experience.
• Successful completion of required training and qualifications for quality release and AOG procedures.

GE Aerospace supports and encourages flexible working arrangements, where possible, and recognises the benefits to employees of having a positive work‑life balance.

At GE Aerospace we understand the importance of Total Reward. Our flexible benefits plan, called Flex Choice, gives you freedom, choice and flexibility in the way you receive your benefits, and gives you the opportunity to make savings where possible.

As a new joiner we offer the following default benefits that you can tailor to meet your individual needs:

• Non‑contributory pension.
• Life assurance.
• Group income protection.
• Private medical cover.
• Holiday: hourly equivalent of 26 days, with flexible option to buy or sell.

Baseline Personnel Security Standard (BPSS) clearance is required and must be maintained for this role. If BPSS clearance cannot be obtained, you may not be eligible for the role and/or any offer of employment may be withdrawn on grounds of national security.

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, under applicable UK immigration rules, it may be that candidates who do not currently have the right to work in the UK may not be appointed to a post if a suitably qualified, experienced and skilled candidate who does not require sponsorship is available.

Relocation assistance provided:
No.