Mortgage Processing Administrator

Location:

Hybrid working with 2 days per week in our Head Office (Leek, Staffordshire) and the remaining time remotely.

Employment type:

Full-time, 12 Month Fixed Term position.

Working hours:

35 hours per week, worked flexibly.

Reports to:

Underwriting Manager The Organisation

At Leek Building Society, we pride ourselves on being a force for good. We exist to help our communities grow, so they can do great things today and even better things tomorrow.

Our colleagues are one of the communities we support. We’ve created an inclusive, engaging workplace where colleagues have the freedom to be themselves and grow their careers.

We’re proud to be an award‑winning employer, accredited as a ‘Great Place to Work’ based on our latest colleague survey, and we’re equally proud to have been recognised externally for the work we do - winning Best Building Society and Best Specialist Mortgage Provider at the 2026 British Bank Awards.

To work as part of the Mortgage Operations function with responsibility for processing new mortgage applications from receipt through to offer stage, in a compliant manner and in line with the Society’s policies/procedures and service level agreements. All activities must be delivered whilst offering exceptional levels of customer service whilst ensuring that the Society’s interests are fully protected. The job holder will challenge processes with a view to improving customer service and business efficiency.

• Input and process all mortgage applications using the various mortgage systems.
• Liaise with mortgage intermediaries and customers to request all supporting relevant documentation in a timely manner, ensuring requests are complete and accurate (right first time).
• Ensure the application remains within the criteria of the relevant product conditions, the Responsible Lending policy and systems manual whilst processing.
• Be vigilant with regard to potential fraud and elevate any concerns to Line Manager or Senior Underwriter.
• Obtain and accurately review Credit Bureau information and take any necessary actions.
• Accurately produce Mortgage Offers, applying the appropriate conditions as required.
• Chase cases within own control in order to meet all service standards.
• Provide assistance to all Mortgage Operations administrative processes where required.

• Engage effectively with customers and intermediaries, keeping all parties up to date with progress, chasing documentation required to support the application, within required timescales.
• Request appropriate references, valuation reports etc. ensuring all necessary documentation received meets the Society’s lending criteria.
• Manage telephone calls to and from internal /external customers regarding queries on mortgage applications.
• Review and manage correspondence and enquiries, responding effectively within Service Level Agreements.
  Systems:
• Assist with the testing of any new software releases on Activate and identify solutions to any system based problems, logging errors with SOPRA where necessary.
• Maintain the applicable sections of the Systems/Process Manuals.
• Ensure all relevant systems are updated following each touchpoint.

• Assist with the preparation of relevant MI for own area of work as required.

• Help embed change including new processes, procedures and systems updates and to provide feedback and suggestions for process improvements.

• Identify and mitigate as appropriate, all business risks in relation

To carry out any other duties as may reasonably be required

• Computer literate with knowledge of Word and/or Excel
• Knowledge of Initiate / Activate and CSR systems desirable.
• Knowledge of Lending Policy…