Office Manager

Position Title
:
Office Manager

We are seeking an organized, proactive Office Manager to oversee day-to-day administrative and operational functions at a manufacturing facility in Maryland Heights, Missouri. This person will serve as a critical connection point between the shop floor, engineering team, customers, vendors, and company leadership while managing payroll, invoicing, bookkeeping support, inventory tracking, and general office operations.

The ideal candidate is a self-starter who thrives in a fast-paced, hands-on environment, can confidently juggle competing priorities, and wants the opportunity to improve processes as the company grows.

Salary Range: $60,000 - $80,000 / Year, DOE

• Process and manage monthly payroll through Quick Books Online for hourly and salaried employees, including commission calculations
• Generate customer invoices and assist with month-end closing entries
• Coordinate accounts payable approvals and route invoices to the appropriate internal stakeholders
• Track materials and inventory while communicating with vendors and suppliers
• Serve as a point of contact for customers, answering questions and providing responsive support
• Manage incoming calls, deliveries, office supplies, and other day-to-day administrative needs
• Partner closely with the shop, engineering, and leadership teams to keep operations organized and running efficiently
• Identify opportunities to establish or improve processes and procedures as the company continues to grow

• 2–5 years of experience in office management, business operations, or a similar role
• Experience with in manufacturing, equipment fabrication, or logistics
• Working knowledge of bookkeeping and accounting processes
• Experience with inventory management and vendor or supplier coordination
• Proficiency with Quick Books Online
• Strong Excel skills, including formulas, Pivot Tables, and VLOOKUPs
• Familiarity with Microsoft 365 and/or Google Workspace
• Strong organizational skills with the ability to manage multiple priorities and details simultaneously
• Confident communication skills and the ability to work effectively with customers and a variety of personalities
• Proactive, flexible, and energized by solving problems and taking ownership

• Medical, dental, and vision insurance options
• 401(k) with company match
• Two weeks of paid time off
• Paid company holidays
• Annual performance reviews and opportunities for salary increases
• Overtime pay when applicable
• Professional growth and advancement opportunities