Payroll & Benefits Specialist

Posted Tuesday, August 26, 2025 at 5:00 AM

POSITION SUMMARY:

Reporting to the Manager, HRIS, Payroll & Benefits, the Payroll & Benefits Specialist is responsible for overseeing and executing all functions related to payroll for our U.S. facility of approximately 270 team members. This position would assist with a wide variety of payroll, including weekly, semi-monthly, and quarterly payroll processing, various bonuses both quarterly and annually. The Payroll & Benefits Specialist will also lead payroll projects that will continue to improve engagement among team members and lower costs for the company.

In addition, the successful candidate will be responsible for the administrative side of benefits, such as processing new hire benefit enrollment, life event changes, annual benefit enrollment, and coordinating wellness initiatives.

OUR IDEAL CANDIDATE:

The ideal candidate for this position:

• Is detail-oriented and able to quickly and proactively spot errors and discrepancies in numbers and data
• Has a proactive mind and strives to create processes and safeguards that improve our existing systems
• Communicates effectively with diverse individuals and can easily engage with people across all levels of the organization
• Is well-versed in the execution of 401K administration, garnishment processing, and payroll related audits
• Has experience running payroll for multi-state jurisdictions
• Is capable of working in a flexible, fast-paced environment with varied demands
• Has a customer-focused mind and enjoys providing solutions and offering help to internal clients (e.g. team members, managers, leaders)
• Learns new technology quickly and easily navigates online payroll systems
• Monitor system controls to ensure compliance with federal/state legislation
• Assist our team members with benefits discussions, payroll, other HR related topics

ADDITIONAL INFORMATION:

This is an onsite position requiring work at a manufacturing facility. The hours for this role are Monday through Friday from 7:00am to 4:00pm.

POSITION RESPONSIBILITES:

Payroll

• Serve as the primary point of contact for all US payroll inquiries
• Process payroll for all U.S. hourly and salaried team members
• Monitor time and attendance records and update timesheets and payroll accordingly
• Ensure payroll compliance and identify and mitigate risks quickly
• Field and answer any payroll-related questions from team members
• Process all garnishments for US team members
• Performs ad hoc reporting, analysis and special projects
• Year End Reporting – responsible for accurate reporting and remittance of all year End activities pertaining to, but not limited to, w2s and 1095-c
• Liaise with Auditors and ongoing support to Finance department as required for all payroll related information
• Continuously identify process improvements within the department, maximizing the technology systems that are available and recommends enhancements to current practices

Benefits Administration

• Administer and process enrollments/adjustments/reporting for all US Benefits
• Conduct new hire orientation for matters related to payroll, benefits, and wellness
• Annual ACA reporting and preparation of benefits census
• Responsible for scheduling and coordination of wellness events
• Tracking, auditing, and processing of all benefits invoices

SKILLS/EXPERIENCE REQUIRED:

Minimum Qualifications:

• High school diploma, GED, or equivalent required.
• At least five years of work experience in payroll.

Additional Preferred Qualifications

• Day Force WFN experience is preferred, familiar with backend Day Force setup.
• Payroll certification or formal training strongly preferred.
• Proven track record working with people and problem resolution and strong interpersonal, collaboration skills.
• Experience administering group benefits programs.
• Demonstrated ability to manage confidential and sensitive data professionally and with integrity.
• Strong problem-solving and analytical skills.
• Solid project management skills with the proven ability to juggle multiple tasks at once.

Polytainers is proud to be an Equal Employment Opportunity employer. Polytainers is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. Polytainers is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.