Bursar

At Beacon College, our mission is clear: we are dedicated to helping students with learning disabilities, ADHD, and other learning differences achieve academic and personal success. As the first accredited liberal arts institution focused on this purpose, we are nationally recognized for empowering students to reach their fullest potential.

When you join our team, you become part of a community driven by purpose, compassion, and excellence. Every role contributes to creating an environment where students are valued, supported, and inspired. If you’re passionate about making a difference, explore our opportunities and help us continue to illuminate pathways to success.

Beacon College's entrepreneurial spirit and student-centered mission create opportunities to make a lasting impact. As Bursar, you'll lead a critical function that supports student success, improve processes that enhance the student experience, and contribute to an institution dedicated to empowering neurodivergent learners to reach their full potential.

TITLE:
Bursar

DEPARTMENT: Accounting Services – Student Accounts

WORK TYPE: Full-Time | Staff

LOCATION: Beacon College, Leesburg, Florida

DIVISION: Finance

JOB SUMMARY:

Beacon College seeks an experienced, service-minded Bursar to lead our Student Accounts office. The Bursar oversees the full student receivable cycle, including billing, payments, financial aid posting, third-party and vocational rehabilitation (VR) sponsors, refunds and collections, while guiding a dedicated team and helping families with patience and clarity.

This role also carries an important charge: to modernize how our office works. Many Student Accounts processes in Jenzabar One (J1) are still manual. We are looking for a steady, thoughtful leader who can keep daily operations running smoothly during our busiest seasons while building more efficient, automated processes for the future.

ESSENTIAL DUTIES AND responsibilities:

• Leadership: Lead, train and support the Student Accounts team. Plan coverage for peak periods and keep staff cross-trained on key tasks.
• Policies and procedures: Develop, update and maintain Student Accounts policies and written procedures in line with federal, state and College requirements.
• Billing: Direct all student billing, ensure accuracy of charges, discounts and adjustments, and set up the annual tuition and fee schedule in J1 after board approval.
• Statements, holds and collections: Publish student statements, manage registration and financial holds, run the monthly aging report and collections cycle, and clear students for check-in each term.
• Payments and reconciliation: Oversee daily processing and posting of credit card, check and electronic payments; review bank activity; and approve all Student Accounts transactions.
• Payment plans: Manage Nelnet payment plans and other payment arrangements, including adjustments after add/drop and aid disbursements.
• Financial aid and refunds: Post financial aid disbursements promptly, approve credit-balance refunds with Accounts Payable, and calculate account adjustments for withdrawn students (including Return of Title IV) with Financial Aid.
• Third-party and VR sponsors: Oversee billing and collections for third-party sponsors, including Florida Prepaid and Florida tuition grant programs, and for VR agencies across many states.
• Year-end and compliance: Prepare and distribute 1098-T forms, support the annual audit, and keep student accounts compliant with federal and state regulations.
• Service: Serve as the point of escalation for student and family questions, and make sure every call and email receives a timely, caring response.
• Process improvement: Map current workflows and lead the automation of manual processes in J1, such as recurring charges…