Property Project Coordinator

Property Project Coordinator (12-Month FTC – Maternity Cover)
Salary: £40,000
Location: Hybrid/Remote (flexible on location)
Start Date: ASAP

Are you highly organised, great with people, and energised by keeping fast-moving projects on track? Join us as our Property Project Coordinator and play an essential role in delivering improvements across our estate. This is a great opportunity for someone who loves variety, problem-solving, and ensuring the finer details are spot-on.

You’ll be the engine behind our Property Team—coordinating activity, ensuring full compliance, managing information flow, and supporting the successful delivery of development, refurbishment, and maintenance projects. No two days are the same, and your work will directly contribute to safe, efficient, and well-managed sites across our business.

• Supporting the planning, scheduling, and coordination of property development, refurbishment, and maintenance projects.
• Ensure all operational activities meet relevant legal, regulatory, and industry compliance standards.
• Lead the procurement process for contracted services relating to essential compliance works (e.g., maintenance, statutory inspections, safety works).
• Maintain accurate and up‑to‑date compliance records, certifications, and audit trails for all contracted works.
• Acting as the central communication hub between Project Managers, contractors, suppliers, and internal stakeholders.
• Preparing and maintaining key project documentation, reports, trackers, and minutes.
• Monitoring timelines, budgets, risks, and deliverables—and escalating when needed.
• Coordinating site access, surveys, inspections, and compliance activity.
• Assisting with procurement: tendering, obtaining quotes, and managing purchase orders.
• Ensuring Health & Safety and regulatory compliance, including Asbestos Management and Water Risk Assessments.
• Identifying opportunities to improve processes and streamline project workflows.
• Providing support on wider commercial estate management tasks.

You’ll thrive in this role if you’re proactive, organised, and confident working with multiple stakeholders. Ideally, you will bring:

• Experience in property, construction, FM, project coordination
• Experience in property compliance management is essential
• Strong organisation, administrative skills, and impeccable attention to detail
• Clear and confident communication skills
• The ability to juggle competing priorities and stay calm under pressure
• Proficiency with MS Office and, ideally, project management systems
• Confidence interpreting basic technical information, plans, or reports (a bonus, not a must)