Administration Assistant; BC

Administration Assistant

Merrydale Junior School

Salary: Grade 6 Pay Point 9-10, approximate starting salary of £22,240 (Pending Support Staff Pay Award Salary Uplift)

Hours:

37 hours per week and 40 weeks per year (Term Time of 38 weeks, plus INSET training days & one additional week)

Contract Type: Permanent

Working Pattern: Monday to Friday 08:30-16:30, with an unpaid lunch break of 30 minutes

We are seeking to appoint a highly organised and motivated Administration Assistant to work within our successful school team to provide confidential, effective, efficient and flexible administrative support to the school and wider community with minimal supervision.

As an Administration Assistant you will play a vital role at the heart of the school, helping to ensure the smooth and efficient running of daily operations while providing exceptional support to staff, pupils, parents, and visitors.

• Produces and creates typed documents from hand‑written, pre-existing information, making layout presentation decisions.
• Carries out discrete areas of work prioritising tasks, deciding how to perform tasks, using own initiative to get task completed (e.g. resolving non‑complex queries, problems).
• Interrogates databases to produce less routine reports (may involve designing simple spreadsheets), identifying and solving problems with data produced.
• Arranges meetings at the request of senior leadership team and takes notes of informal meetings, e.g. team meetings.
• Responds to less routine correspondence, requiring non‑standardised factual response for signature by SLT.
• Processes documentation (e.g. invoices, payments, journals and timesheets) to check or allocate nominal coding, verify calculations, obtain incorrect or missing information before passing for certifying.

• NVQ 2 or equivalent, or equivalent level of experience.
• Use of ICT applications relevant to the post, i.e. Word, Excel, Access, Power Point.

• Experience of responding to members of the public in a work setting.
• Experience of completing basic administrative tasks alongside working in a school setting.

• Excellent interpersonal skills, able to deal with a variety of people, including students, when necessary, sensitively, emphatically and, when necessary, assertively.
• Able to operate effectively as a member of a team and with minimum supervision.
• Able to be assertive when necessary, to achieve appropriate priorities and outcomes.
• Able to make judgements about processing calls and correspondence (e.g. filtering, passing on to other staff, etc).

• Ongoing professional development opportunities.
• Access to learning networks and visits to other organisations.
• Supportive leadership and a highly committed team.
• Highly committed and motivated team.
• A role which has the opportunity to make a real difference whilst having fun.
• An established Central Services Team who support schools and wider colleagues.

• Flexible working options.
• Employee Assistance Programme (EAP).
• Defined benefit pension scheme.
• Be an integral member of the team in a vibrant school.
• Create an outstanding learning environment for the success of all of our children.
• Play a significant part in continuing to develop our school.
• Be part of a wider community of Discovery Schools Trust.

• Free parking.
• Cycle‑to‑work scheme.
• Gym discounts.
• Eyecare vouchers.
• Dental support.
• Retail discounts.
• Annual incremental pay increases within the pay scale.

We welcome enquiries from everyone and value diversity in our workforce. Applications are welcome from all sections of the community regardless of gender identity, ethnic origin, disability, age or sexual orientation. If you require assistance completing your application, please contact hrsupport for support.

We are committed to safeguarding our pupils; therefore, the successful applicant will require an Enhanced Disclosure from the Disclosure and Barring Service (DBS) and references.

If you are ready to make a difference in children’s lives, apply today.