Medical Secretary Job Leicester area,England UK,Administrative/Clerical

The post holder will be part of the CAMHS Medic Administrative Team and provides support to designated Senior Clinical/Medical staff within CAMHS.

The post holder will also maintain effective office systems for the delivery and maintenance of Medical Appointments/Reviews. They will be flexible and use their initiative to organise their own workload dependant on the priorities and requirements at the time.

Main duties of the job

To provide a full and efficient secretarial administrative support to identified Senior Clinical/Medical staff within CAMHS.
To maintain Systm One Rotas, assist in scheduling clinical workloads in conjunction with the Senior Clinician/Medic and liaise with other relevant parties concerning the planning and re-scheduling of appointments as necessary.
To ensure timely production of clinical documents and relevant associated administrative tasks.
To ensure that data is collected, recorded and submitted where required.
Partaking in ad-hoc admin duties, including reception area cover.

Working for our organisation

NHFT is an NHS Community and Mental Health Foundation Trust, providing physical, mental health and specialty services in hospital settings and in the community. We provide over 200 services across the county - as well as some specialist services in bordering and nearby counties. We work together with our partners to ensure that everyone who comes through our doors receives compassionate, person-centred care, regardless of their background or circumstances.

NHFT promotes a culture of learning, to improve the care and safety of our patients and colleagues. We have achieved our ‘outstanding’ rating by encouraging opportunity, innovation, development and growth across our workforce.

At NHFT we believe that work should be rewarded in every sense which is why we are proud to an accredited living wage employer.

We aim to support financial wellbeing and create an environment where are people feel valued and able to thrive.

Detailed job description and main responsibilities

Approachable and accessible to colleagues within the team, and across the organisation.
Ability to work in a flexible way and respond to change, prioritising workload to meet the needs of the service.
Effective team facilitation and motivational skills.
Ability to work both independently and as part of a team to achieve set goals.
Ability to manage conflict.
Value team working.
Ability to work in a fast paced and challenging environment.
Reliable and consistent in approach, demonstrating empathy and an open communication style with all team members, fostering this culture across the team.
Demonstrate enthusiasm and commitment to succeed in the role.
Ability to deal with interruptions/queries from colleagues throughout the day.
Leading, motivating and inspiring colleagues on a daily basis, bringing all together in providing high standards within the Service.
To ensure that service users, professionals and others calling in or who have been called are dealt with in a prompt, responsive and courteous manner at all times.
To maintain an exemplary standard of confidentiality and ensure that all documentation and computer data entries are as accurate as possible at the point and time of entry.
Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to vocational level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures.
Experience of working in a Team.
Experience in managing an office.
Organisational / administrative / secretarial skills and experience at Medical Secretary level.
Knowledge of health systems and procedures.
Experience of typing and data entry.
Experience of working across professional boundaries.
Proven ability in proactively managing challenges.
Experience of undertaking audits.
Prioritise own and Team workloads to ensure effective time management.
Experience of typing complex letters.
Experience of effective electronic…