Document Controller

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Note for Recruitment Agencies:

We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.

Role

Title:

Document Controller

Business Unit: OAK Specialist Services

Contract: Part Time

Role Overview

The Document Controller is responsible for managing, controlling, distributing, and maintaining all project documentation throughout the project lifecycle. Working within a main contractor environment, the role ensures that all design, commercial, quality, and construction documents are accurately recorded, distributed, stored, and accessible in accordance with project procedures, client requirements, and company quality standards.

The Document Controller plays a key role in supporting effective communication between project teams, consultants, subcontractors, suppliers, and clients, ensuring document compliance and maintaining an auditable record of project information.

What You Will Be Doing:

• Maintain the project's Common Data Environment (CDE) and document control systems.
• Upload, register, distribute, track, and archive all project documentation.
• Ensure documents are correctly numbered, formatted, and revision controlled in accordance with project protocols.
• Process incoming and outgoing documentation within agreed timescales.
• Maintain accurate document registers and status reports.
• Monitor document workflows to ensure timely reviews and approvals.
• Distribute drawings, specifications, schedules, reports, and technical submissions to relevant stakeholders.
• Maintain drawing registers and monitor revision updates.
• Ensure superseded documents are removed from circulation and archived appropriately.
• Track Requests for Information (RFIs), Technical Queries (TQs), and design approvals.
• Support Design Managers and Project Teams with document coordination activities.
• Administer platforms such as Viewpoint or similar document management systems.
• Manage user permissions and access rights.
• Monitor system performance and maintain document integrity.
• Produce regular document control reports and dashboards.
• Support project mobilization and project close-out activities.
• Coordinate document submissions to clients and external stakeholders.
• Assist with collation of Operation & Maintenance (O&M) manuals and handover documentation.
• Support quality management and audit processes.
• Accuracy and completeness of project records.
• Timely distribution and tracking of documentation.
• Effective maintenance of project document control systems.
• Compliance with company procedures and quality standards.
• Support successful project delivery through robust information management.

About You:

• Knowledge of document control procedures and revision management.
• Experience using electronic document management systems.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite.
• Experience working for a main contractor on building, civil engineering, infrastructure, or fit-out projects.
• Previous experience as a Document Controller within the construction industry.
• GCSEs (or equivalent) including English and Mathematics.
• Relevant administrative or business qualification or equivalent experience.
• Experience using Viewpoint, or similar platforms.
• Understanding construction project documentation and workflows.
• Qualification in Document Control, Business Administration, Information Management, or Construction Management.
• BIM or Information Management certification.

What We Can Offer in Return:

With an impressive order book of over £4.1 billion we are one of the industry’s leading principal…