Office Manager - Law Firm

Our client is seeking an experienced Office Manager to join its Facilities Team in Leicester, Leicestershire, overseeing the smooth, safe and efficient day-to-day operation of the office.

While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.

The role combines facilities management, reception oversight, administration, health and safety and supplier management within a professional legal environment.

• Oversee the day-to-day running, presentation and maintenance of the office
• Manage office supplies, stationery, equipment and facilities
• Coordinate post, franking, DX, couriers and archiving
• Manage reception operations, including rotas and holiday cover
• Greet clients and provide a professional and welcoming reception service
• Manage meeting room bookings and office facilities
• Coordinate repairs, maintenance, contractors and facilities providers
• Manage facilities contracts including cleaning, security, catering and parking
• Support office projects, renovations and refurbishments
• Maintain GDPR and secure storage processes
• Monitor and maintain office health and safety standards
• Manage fire risk assessments, fire drills, alarm checks and fire safety compliance
• Conduct regular premises inspections and ensure issues are addressed appropriately

• Previous experience in office management, facilities management, law firm or a similar role
• Experience managing office equipment, facilities and administrative procedures
• Good understanding of health and safety principles and fire risk assessments
• Strong Microsoft Office skills
• Excellent written and verbal communication skills
  
  Highly organised with strong attention to detail
• Reliable, proactive and able to use initiative
• Strong problem-solving skills
• Professional approach with discretion and confidentiality
• GCSE English and Maths at Grade C/4 or above, or equivalent

• Perks at Work discounts
• Profit share scheme and discretionary bonus
• 25 days' holiday
• One paid charity day per year
• Comprehensive private medical cover
• Wellbeing programme and regular wellbeing events
• Supportive and collaborative working environment