Band 4 Senior Business Administrator

Job Overview

Have you ever looked at a colourcoded diary, a halffinished rota and three urgent meeting requestsand thought

Have you ever looked at a colourcoded diary, a halffinished rota and three urgent meeting requestsand thought “yes, I’ve got this”? If planning, organising and quietly keeping the wheels turning is your superpower, read on.

We’re looking for a Senior Business Administrator who can bring order to complexity, structure to busy services, and calm confidence to ever changing priorities particularly within Estates & Facilities.

No two days will be the same, but your ability to stay organised, adaptable and one step ahead will make all the difference.

• Planning & Organisation
  • Taking full responsibility for planning and organising a wide range of complex activities
• Keeping Things Moving
  • Coordinating internal teams and external agencies
• Project Savvy Support
  • Demonstrating a strong understanding of project management principles
  • Identifying key actions, deadlines and dependencies and helping ensure delivery
• Recruitment Support Estates & Facilities
  • Supporting recruitment activity from start to finish:
• Bank & Temporary Staffing Coordination
  • Supporting Estates & Facilities bank activity

You’re organized, diplomatic, and thrive in a role where things don’t always go to plan but still get done.

• You’re confident managing complex diaries, rotas and competing priorities
• You’re comfortable working with senior leaders, frontline teams and external partners
• You bring a structured, solutions-focused approach, even when things change at short notice
• You understand what good project planning looks like and help make it happen
• You’re professional, approachable, and quietly brilliant at what you do

• A role where your skills genuinely matter
• The opportunity to work closely with Estates & Facilities and senior colleagues
• A supportive environment that values organisation, initiative and teamwork
• The satisfaction of making services run smoothly (often behind the scenes, but never unnoticed)

If you’re ready to bring clarity to complexity and maybe even enjoy a well crafted spreadsheet we’d love to hear from you
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• To manage the diaries of the allocated individual or team, supporting them to use their time efficiently and effectively. This will include the scheduling of meetings/ clinics and co-ordination of events.
• To provide high level administrative support to identified meetings, ensuring the timely receipt and circulation of papers, producing minutes of a high standard and managing and co-ordinating the completion of agreed actions and action logs.
• To take responsibility for planning and organising a range of complex activities including, diary management, scheduling meetings or clinics, planning staff rotas (e.g. senior management or clinical on-call rotas, administrative staff rotas) and organising events. The post-holder will be required to co-ordinate other staff and/or external agencies and will be responsible for the adjustment and refinement of plans and activities due to changing requirements or emergencies
• To demonstrate a good awareness of the principles of project management and to work with others to create and produce plans that contain all the necessary detail for managing and delivering services and/or projects, identifying key actions and deadlines.
• To support the recruitment activity for Estates and Facilities, setting up interviews, shortlisting and onboarding
• To support the bank activity for Estates and Facilities, including sending out shifts, confirmation of shifts, liaising with management on the vacancies and cover required.

Leicestershire Partnership NHS Trust…