Executive Assistant to Commercial Director

Description of Role:

We are looking for an experienced Executive Assistant to provide dedicated support to our Commercial Director. You'll be central to the effectiveness of the commercial team, managing a broad mix of administrative, project and people-related work. You will be privy to top-level, confidential information, and it is essential that you are always discreet and absolutely confidential.

Responsibilities:

• Manage the Commercial Director's email and calendar, acting as gatekeeper and primary point of contact for internal and external communications.
• Track and report on team numbers, KPIs, wins and losses, and follow up on outstanding actions from meetings and reports.
• Research products, ideas, costings and ROI to support decision-making.
• Coordinate meetings, take notes and drive accountability for follow-up actions.
• Draft correspondence, presentations and reports.
• Support HR processes including probation reviews, appraisals and skills matrix upkeep.
• Organise travel, hotels and team events, including venues and catering.
• Help document and run company systems and processes and lead smaller projects on the Director's behalf.

Essentials:

• Highly organised, discreet and diligent.
• Excellent verbal and written communication skills.
• Comfortable managing shifting priorities under deadline pressure.
• Confident following people up and driving action independently.
• An excellent cultural fit with Plant Plan, someone who shares our values and mindset.
• An enthusiastic adopter of AI in the workplace (desirable).

Minimum required experience:

• PA/EA role: 4 years
• Educated to A-Level or above (desirable)

Required licenses or certifications:

• UK right to work

Benefits & Perks:

• Quarterly Performance Bonus Scheme
• Full Medical & Dental Insurance from Day 1
• 31 Days Holiday including Bank Holidays
• Additional Long Service Holidays
• Company Pension
• 2 Days Paid Sick Leave P/A
• Enhanced Maternity Leave
• Salary Sacrifice EV Scheme
• On-site Parking
• Casual Dress
• Company Events

About Us:

Headquartered in Enderby, Leicester, with an Operational Hub in Enfield, North London;
Plant Plan are a rapidly growing, ambitious company that specialises in commercial planting schemes for offices, hotels and restaurants. We’re a service provider, helping our clients create beautiful spaces where their team and customers will want to spend time and work together.

We are a family-owned company that believes success is reached through caring first for the Plant Plan team and our Customers. We are growing rapidly and have a clear roadmap for continued success, meaning there are always opportunities for development, promotion, and learning new skills.

Our Core Values:

• Exceed Expectations
• Make Things Happen
• Do the Right Thing
• Always Look for Ways To Improve
• Care For Your Colleagues, Customers and the Community