Receptionist, Administrative​/Clerical

Go back University Hospitals of Leicester NHS Trust

The closing date is 08 October 2026

To act as the first point of contact visitors to the Hospital providinga comprehensive reception function. Provide a welcoming approach when meeting and greeting patients and visitors whoattend the site.

Display a polite and proficient telephone manner when receiving and directing telephone calls. Able to deal withany contentious and sensitive issues in the appropriate manner.

The job role will be in the Main Reception of one of three acute hospitals within the Trust to provide a friendly and efficient service to all patients and visitors who attendthe site

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years ).

We have four primary goals:

• high-quality care for all,
• being a great place to work,
• partnerships for impact,
• research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

• we are compassionate,
• we are proud,
• we are inclusive,
• we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

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• The job role will be in the Main Reception of one of three acute hospitals within the Trust to provide a friendly and efficient service to all patients and visitors who attendthe site
• Ensuring, where appropriate visitors sign in and provide identification badges where required
• Key control responsibilities, issuing and maintaining a key log.
• Providing a prompt, efficient, polite telephone service, directing calls accurately and providing information as required.
• To undertake a variety of general office duties, including typing, filing and changing server backup tapes on a daily basis where required.
• Reporting of complaints and incidents adhering to policies and procedures.
• Responsible for monitoring access, CCTV (close circuit TV) functions where installed.
• May be required to test and co-ordinate personal alarm systems.
• Where there is on site car parking available, to be responsible to report incidents orissues occurring in the car park and where applicable administration of parking permits.
• Receiving and sorting post Internal and external with franking of post where required.
• Co-ordinating the delivery and collection of Lab samples via trust van drivers or couriers where required.
• Accepting, checking and distributing deliveries.
• Responsibility for co-ordinating and booking rooms for meetings and any necessary equipment or preparation that may be required.
• Logging and reporting of any defects/faults to the environment/equipment.
• Responsibility for ordering of stock, printer/photocopier toners and any stationery that may be required.
• Organise patient transport and reimburse monies where applicable, and maintain logs for audit purposes.
• Where applicable co-ordinating appointments.
• If required, fire warden responsibilities, ensure fire checklist form and walk roundsare completed.
• Provision of cover for colleagues for annual leave and sickness as required.
• A responsibility to raise alarms and lock down site following procedures in an emergency situation.
• Responsibility when entering and leaving, to unlock/secure and alarm deactivating/setting in the reception area and building where applicable.
• To maintain at all times a high standard of personal hygiene and presentation portraying a smart appearance in compliance with Trust uniform policy.
• To observe confidentiality of patients and employing trusts business at all times.
• To work as part of a team to deliver service continuity at all times.
• To comply with Health and Safety policy and procedures and to ensure a safe environment for employees, visitors, patients and contract
• Carry out any other duties as may be reasonably requested.

• Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours

• Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual…