Office Manager

At St Alban's Catholic Voluntary Academy, we know that a brilliant school office is about much more than paperwork, phone calls and keeping things organised. It's the welcoming smile at the start of the day, the reassuring voice when someone needs help and the steady hand that keeps everything moving, even on the busiest of mornings!

We're looking for a friendly, organised and proactive Office Manager to join our wonderful school community and play a central role in ensuring everything behind the scenes runs smoothly.

If you're someone who loves bringing order to a busy environment, enjoys working with people and takes pride in making a positive difference, we'd love to hear from you.

This is a permanent, term-time-only position, working 37 hours per week,

As our Office Manager, you'll be at the very heart of school life, overseeing the day-to-day running of our busy office and ensuring that pupils, parents, colleagues and visitors receive a professional, welcoming and helpful service.

No two days will be quite the same, and that's part of what makes this role so rewarding!

You'll be:

• Keeping everything running smoothly - managing the daily operation of the school office, administrative processes, systems and resources.

• Being a welcoming first point of contact - supporting parents, pupils, visitors and external agencies with warmth, professionalism and efficiency.

• Supporting our school leadership team - providing effective administrative support to the Headteacher and colleagues across the school.

• Making sure the details are right - maintaining accurate pupil records, attendance information and other essential school documentation.

• Helping our people processes run effectively - supporting recruitment administration, onboarding, staff records, absence monitoring and communication with HR and payroll teams.

• Keeping communication flowing - managing correspondence, enquiries and information so everyone has what they need, when they need it.

• Championing compliance and confidentiality - supporting safeguarding, health and safety, GDPR procedures and accurate record-keeping.

• Finding better ways of working - reviewing office processes, identifying improvements and helping create an efficient, organised and supportive environment.

We're looking for someone who enjoys being at the centre of a busy team, can manage competing priorities with confidence and brings a positive, practical approach to everything they do.

You'll be an excellent organiser, a confident communicator and someone who understands that even the smallest details can make a big difference to the smooth running of a school.

You'll bring:

• Experience in office administration or management, with the confidence to oversee busy administrative processes.

• Excellent organisational and time-management skills, with the ability to prioritise and adapt when plans change.

• Strong communication and interpersonal skills, helping you build positive relationships with colleagues, families and visitors.

• Confidence using IT systems, including Microsoft Office, and a willingness to learn school-specific systems.

• A proactive, solutions-focused approach and the ability to use your initiative.

• An understanding of confidentiality, data protection and the importance of safeguarding within a school environment.

• A friendly, professional and approachable manner, even when things get a little hectic!

Experience of working in a school would be beneficial, but what matters most is your ability to organise, communicate, lead by example and make a positive contribution to our school community.

Above all, we're looking for someone who understands that a well-run school office helps create a happy, welcoming and successful school for everyone.

St Alban's Catholic Voluntary Academy is a welcoming and inclusive primary school in Chaddesden, Derby, proudly rated Good by Ofsted.

We're passionate about providing an environment where our children feel happy, safe and inspired to learn, and where every member of our school community feels valued and supported.

You'll be joining a dedicated and caring team who work together to give our pupils the very best opportunities, both academically and personally.

As Office Manager, you'll have the opportunity to make a real difference to how our school operates, supporting…