Faciltiies and Health and Safety Manager

Faciltiies and Health and Safety Manager

Facilities & Health & Safety Officer

Department

Quality & Compliance / Operations

Location

Responsible To

Work Pattern

Full-time, Mon–Fri

Contract Type

Permanent

This role takes ownership of PHP’s facilities, premises, and physical infrastructure alongside the organisation’s Health & Safety framework, ensuring a safe, compliant, and operationally resilient environment across a clinical homecare pharmacy handling 800–1,000 deliveries per day. The post holder acts as PHP’s competent person for Health & Safety and as the lead for facilities, utilities, and GDP‑critical environmental infrastructure.

The role delivers and coordinates the operational controls (fire, security, utilities, cold‑chain infrastructure, contractor management) that the Quality / Deputy RP function independently audits, maintaining clear segregation of duties between delivery and assurance.

• Act as PHP’s competent person for Health & Safety, providing clear, practical advice to managers and teams.
• Develop, implement, and maintain H&S policies, procedures, and the Health & Safety Management System in line with the Health and Safety at Work Act 1974, COSHH, RIDDOR, DSE, manual handling, and related regulations.
• Complete and review risk assessments – COSHH, DSE/display screen equipment, manual handling, fire, workplace, and static/dynamic assessments for high‑racking and forklift (FLT) operations.
• Investigate incidents, near misses, and accidents, completing RIDDOR reporting where required and driving root cause analysis and preventive actions.
• Support occupational health processes and workplace adjustments from a safety perspective, and address lone‑working and out‑of‑hours staff safety.
• Liaise with the HSE, local authorities, and occupational health providers as required.

• Maintain and develop the organisation’s H&S management system in line with ISO 45001, including documentation, audit schedule, and continual improvement.
• Plan and complete H&S audits against national standards; create action plans and follow through to completion.
• Monitor and report H&S performance metrics, trends, and legislative changes to leadership through clear reports and dashboards.

• Lead fire safety arrangements: coordinate alarm, emergency lighting, and sprinkler testing, fire‑rated door inspections, and photoluminescent exit marking with approved contractors and Fire Wardens.
• Plan and conduct fire drills and evacuation exercises and maintain fire risk assessments.
• Maintain emergency response plans for fire, flood, security, and power loss, reviewing them quarterly.

• Oversee roof and structural integrity inspections and maintenance of fixtures, fittings, soft furnishings, ablutions, and work areas.
• Manage rapid‑rise dock doors, dock levellers, and dock seals to preserve internal temperature.
• Coordinate general waste clearance and controlled clinical/hazardous waste disposal and secure shredding of patient data with approved contractors.
• Oversee integrated GDP‑compliant pest management – bait stations, and pest‑proofing of the premises.

• Oversee physical security infrastructure: CCTV (90‑day retention), biometric/key‑card restricted access zones, alarm codes, key register, and keyholder rota.
• Act as a key liaison with the Alarm Monitoring Team for out‑of‑hours alarm response, intruder alarms, and CCTV review/evidence handling (24/7 first response delivered by that team).

• Maintain equipment ensuring temperature‑control such as cold storage areas, HVAC/air conditioning and heating systems, emergency lighting (with lux‑level compliance for picking), and water services including Legionella testing and temperature monitoring.
• Oversee backup power (generator) load testing to ensure cold‑chain continuity during grid failure.
• Coordinate the facilities side of temperature mapping, sensor calibration, and fridge/cold‑room maintenance (F‑Gas, leak checks, 2–8°C validation) delivered by approved contractors – with GDP sign‑off…