Freight Operations Executive

Responsible for end-to-end control of shipments coming into and out of Road freight department. Highly focused, operational and administrative role so attention to details is essential.

• Arrange collections with third party transport suppliers.
• Update collection and delivery status in a timely manner.
• Scanning of freight into and out of the depot.
• Log and report daily outturn reports, cross-reference any discrepancies and providing new delivery notes with amended details where applicable.
• Contact hauliers to provide quotations for special collections and deliveries, comparing suppliers to find the most cost-effective solution.
• Excel reporting to accounts team all shipments with special transport rate agreements or additional customer charges.
• Monitor and resolve transport queries by liaising between transport provider, customer and other depots.
• Ensure internal TMS is accurate and updated in a timely manner.
• Responsible for creating and issuing run sheets detailing collections and deliveries for each supplier.
• Data entry with attention to detail.
• Customer service – dealing with queries from customers, subcontractors and drivers. Assisting them via face to face, phone and email whilst ensuring satisfactory and timely resolution.
• Creating bookings on our internal system.
• Completing KPI customer reports.
• Provide spot quotes for customers when requested.
• Responsible for updating web bookings made on internal system.
• Responsible for processing EDIs received from customers.
• Monitor and scan all PODs onto internal systems, chasing any that may be outstanding from subcontractors.
• All related administrative activities in Road freight department.
• Working with transport and warehouse teams to ensure smooth and efficient movement of shipments through the depot.

• Proficiency in Microsoft Excel, Word and Outlook.
• Highly organized and a team player.
• Flexible, adaptable and quick to learn.
• Ability to work on own initiative.
• High attention to detail.
• Must be able to work well under pressure.
• Fluent English, both written and spoken is essential.
• Possess a positive outlook, promoting constructive responses to the challenges of work.