Accounts Payable​/Accounts Receivable Specialist

Role Overview

We are looking for a detail-oriented AP/AR Specialist to own the day-to-day finance operations for Spreetail UK and Spreetail Germany. This high‑ownership role covers the full accounts payable and receivable cycle: invoice processing, supplier payments, credit control, billing, reconciliations, and assistance with the month‑end close. You will work closely with merchants, suppliers, and account managers to keep our books accurate and our cash position clean.

• Inbox & Query Management: own the shared finance inboxes for Spreetail UK and Germany, triaging and responding to all supplier invoices and finance queries.
• Inventory & PO Matching: match inventory invoices against purchase orders in Linnworks, systematically investigating and resolving any discrepancies.
• Freight Invoice Ownership: hold freight invoices missing POs and collaborate closely with merchants and suppliers until resolution.
• System Uploads & Compliance: upload invoices weekly into Xero for both entities, and ensure German AP/sales invoices are submitted to Datev for audit compliance.
• Ledger & Bank Reconciliations: upload bank statements and reconcile all payments, AP ledgers, cashflow trackers, and supplier statements across Xero.
• Credit Control Operations: manage credit control for all platform services accounts, monitoring outstanding balances and promptly following up on overdue accounts.
• AR Reporting & Maintenance: post and allocate cash receipts, raise credit notes, maintain accurate customer records, and distribute weekly credit control reports.
• Billing & Freight Recharges: track and accurately issue freight recharge invoices to platform services customers in coordination with Account Managers.
• Month‑End Close Support: ensure all processed and uploaded invoices match perfectly with the P&L and Xero to support the broader finance team during close.

• Finance
  
  Experience:
  
  proven background in an AP/AR or finance operations role, ideally within an e‑commerce or multi‑entity environment.
• Systems Expertise: hands‑on experience with Xero is required; familiarity with Datev, Linnworks, or Dext is highly preferred.
• Analytical
  
  Skills:
  
  strong reconciliation capabilities and data accuracy, with the ability to maintain and update a cashflow spreadsheet.
• Multi‑Entity Capability: comfortable managing compliance and workflow demands across two different national entities (UK and Germany).
• Communication & Drive: exceptional communication skills for managing external partners, paired with the self‑starting ability to handle a busy workload independently.

Salary: £28,000 - £34,000 a year