Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Position: Administrator - Fixed Term
The Marine Bulk Import Facility (MBIF) is a major temporary marine infrastructure project supporting the construction of the Sizewell C nuclear power station on the Suffolk coast. The facility enables the delivery of large construction materials by sea and includes a 463m-long jetty, steel and precast structures, and a cantilevered traveller system (Cantitravel) for modular construction.

Key Project Features Relevant to Roles

Construction Methodology:
Marine piling, modular steel and precast concrete assembly, cantilevered traveller erection system.

Work streams:
Early Contractor Involvement (ECI), Test Piling, and Main Works.

Contract Model: NEC3 Option C – Target Cost with Activity Schedule.

Our Mission:
Proud to create sustainable geotechnical solutions through Trust, Partnership and Excellence.

Our Values:
In line with our Mission Statement, the main Values that shape our behaviours, unify us a team and help us build long lasting relationships with our clients are: TEC-TAC = Teamwork, Excellence, Creative, Trust, Accountability, Caring.

The Role

We are looking for a Site Administrator to join the team on a 6-month fixed term contract. This opportunity is available on either a part-time or full-time basis, offering flexibility to suit the successful candidate. Please note that full-time on-site presence is required for this position.

What You'll Be Doing

Undertake a full range of administrative duties to ensure an efficient service is delivered. To include:

• Supporting the onboarding of employees

• Assisting visitors with the necessary requirements

• Supporting staff with accommodation bookings and travel as required

• Organising and supporting with documentation including health & safety documentation, compliance record and project H&S files

Audits & Reporting:
Assist with internal/external audits, site inspections and regular compliance reporting.

Compliance & Accreditations:
Maintain contractor accreditations and certifications while ensuring all projects meet under HSE legislation

• Maintain and update office notice boards with relevant information

• Co-ordinate with the internal training and competency team and relay training course requirements to site operatives

• Maintain site registers for briefing attendance / H&S inductions if required

• Act as the first point of call for the client’s Office Administrator

• Responsible for ordering and distribution of Personal Protective Equipment for site team

• Perform general office duties such as ordering office supplies

• Data input from site activities to reports and records

• Coordination with Site Management and Resources Team regarding staff and operative training schedule

• General administration e.g photocopying, scanning, booking meeting rooms and filing

• Ordering office supplies and stock check

• Supporting Project Manager and Engineers with report writing/collection of data

• Play an active part in the continuous improvement of administration processes and duties.

• Any other tasks as required

What We’re Looking For

The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.

• A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.

• Knowledge of document control systems preferable – Business Collaborator, PIM etc

• Strong organisational, time management and workload prioritisation skills.

• Attention to detail and accuracy.

• Work well within a team environment but also capable of working without supervision.

• Enthusiastic and proactive with a willingness to learn.

• Work well under pressure

• Experience of office administration in a busy site office with a good knowledge and understanding of Administration duties.

• Excellent…