Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

The Marine Bulk Import Facility (MBIF) is a major temporary marine infrastructure project supporting the construction of the Sizewell C nuclear power station on the Suffolk coast. The facility enables the delivery of large construction materials by sea and includes a 463m-long jetty, steel and precast structures, and a cantilevered traveller system (Cantitravel) for modular construction.

• Construction Methodology:
  Marine piling, modular steel and precast concrete assembly, cantilevered traveller erection system.
• Work streams:
  Early Contractor Involvement (ECI), Test Piling, and Main Works.
• Contract Model: NEC3 Option C - Target Cost with Activity Schedule.

Proud to create sustainable geotechnical solutions through Trust, Partnership and Excellence.

In line with our Mission Statement, the main Values that shape our behaviours, unify us a team and help us build long lasting relationships with our clients are: TEC-TAC = Teamwork, Excellence, Creative, Trust, Accountability, Caring.

We are looking for a Site Administrator to join the team on a 6-month fixed term contract. This opportunity is available on either a part-time or full-time basis, offering flexibility to suit the successful candidate. Please note that full-time on-site presence is required for this position.

• Supporting the onboarding of employees
• Assisting visitors with the necessary requirements
• Supporting staff with accommodation bookings and travel as required
• Organising and supporting with documentation including health & safety documentation, compliance record and project H&S files
• Audits & Reporting:
  Assist with internal/external audits, site inspections and regular compliance reporting.
• Compliance & Accreditations:
  Maintain contractor accreditations and certifications while ensuring all projects meet under HSE legislation
• Maintain and update office notice boards with relevant information
• Co-ordinate with the internal training and competency team and relay training course requirements to site operatives
• Maintain site registers for briefing attendance / H&S inductions if required
• Act as the first point of call for the client's Office Administrator
• Responsible for ordering and distribution of Personal Protective Equipment for site team
• Perform general office duties such as ordering office supplies
• Data input from site activities to reports and records
• Coordination with Site Management and Resources Team regarding staff and operative training schedule
• General administration e.g photocopying, scanning, booking meeting rooms and filing
• Ordering office supplies and stock check
• Supporting Project Manager and Engineers with report writing/collection of data
• Play an active part in the continuous improvement of administration processes and duties.
• Any other tasks as required

The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.

• A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
• Knowledge of document control systems preferable – Business Collaborator, PIM etc
• Strong organisational, time management and workload prioritisation skills.
• Attention to detail and accuracy.
• Work well within a team environment but also capable of working without supervision.
• Enthusiastic and proactive with a willingness to learn.
• Work well under pressure
• Experience of office administration in a busy site office with a good knowledge and understanding of Administration duties.
• Excellent communication skills with the ability to quickly establish and maintain strong relationships across all levels.
• To be resilient with a positive and confident approach.