Clerical Assistant Academy

Clerical Assistant – Leith Academy

Salary: £26,806 - £27,032 (pro‑rata for part‑time and sessional)

Hours:

33.5 per week, 39 weeks sessional

Working pattern:
Monday – Friday

Leith Academy are looking for a part‑time sessional Clerical Assistant to join their busy office team. We are seeking a friendly, outgoing, customer‑focused person with excellent communication skills who likes to work in a fast paced office environment. Good IT skills and a high level of attention to detail are key in this role.

The successful candidate will be conscientious with strong interpersonal and communication skills and be committed to providing excellent customer service. They must be able to demonstrate a willingness to work flexibly and manage conflicting priorities in order to meet the needs of the service. They will be competent in the use of ICT and have knowledge and experience of using databases, spreadsheets and word documents.

Previous office‑based administration, reception and telephone experience is essential.

• Adaptability and flexibility
• Ability to work on multiple tasks simultaneously to a high standard
• Strong communication skills
• Positive and professional attitude
• High level of attention to detail
• Strong IT skills and a willingness to learn new systems
• Collaborating with others – ability to quickly form positive relationships with a range of stakeholders

• Answering telephone, e‑mail or in‑person enquiries
• Updating records
• Ordering supplies
• Sending messages via Groupcall
• Arranging school events
• Monitoring pupil attendance using the SEEMIS system and liaising with parents, pupils and staff

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more outside the UK in the last 5 years, an Overseas Criminal Record Check will be required.

You will be required to provide this check, and an unconditional offer of employment and commencement in the post will be subject to the outcome of both checks being deemed satisfactory.

We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care‑experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience.

Disabled and care‑experienced applicants who meet the minimum job criteria will be guaranteed an interview.