Program Assistant

Lemoore College Program Assistant - Rising Scholars

Classified Range 39 Hiring Range: $42,452 - $45,038 Full Range: $42,452 - $55,391

Schedule Monday - Friday: 8:00 a.m.

- 5:00 p.m. 40 hours per week/ 12 months per year

This position is contingent on continued grant funding, and it has an ending date on 07/31/2029.

Performs administrative and instruction support duties in support of one or more categorical, special-funded academic, and/or standalone programs that contains elements such as instruction support, outreach, registration for courses, and targeted services to student and community groups. Participates in the work of the program manager and provides support for specific elements and day-to‑day routines.

The Program Assistant is a paraprofessional position that supports specially funded standalone programs such as, but not limited to, those authorized by federal and state agencies, local groups, and industry partnerships. This position requires a demonstrated ability to implement and support various components of one or more programs, including, but not limited to facilitating, outreach and promotion of services, operations for maintaining instructional environments, registration for non‑credit courses and services, record keeping of funds, and preparation of specialized reports.

• Performs outreach and recruitment to targeted students and groups. Prepares written program communications that include class descriptions and brochures.
• Contacts students and groups to initiate communications on the College's behalf to facilitate learning about curriculum, majors, certificates, programs, and services.
• Monitors courses offered by one or more programs. Verifies enrollment, corresponds with students for payment of fees, reviews course completions, and designs, prepares, and issues certificates that authenticate student progress and completion.
• Maintains records of attendance and inputs positive attendance.
• Provides support to the admissions and registration process. Prepares qualifying student rosters for use by counselors, admissions, and financial aid. May participate in student registration.
• Establishes and maintains contact with schools, community and social services organizations, businesses and other agencies that are sources of students and/or referral for specially targeted programs.
• Prepares program materials such as brochures, flyers, booklets, and announcements using desktop publishing and incorporating text with graphics and photographic images.
• Maintains budget records and files. Prepares and inputs accounting forms such as purchase orders, warehouse requests, budget and staffing requests. Receives and processes accounts payable, receives periodic printouts of financial activity and prepares summary reports. Assists in the budget development process by gathering and compiling required information.
• Receives walk‑in guests and telephone inquiries from a variety of individuals. Initiates and receives telephone calls, provides information and resolves matters as appropriate, or routes calls as necessary.
• Coordinates and schedules meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes travel arrangements as directed.
• Attends internal and external meetings as assigned to represent the program, sometimes in place of the department head. Compiles meeting recollections and may facilitate the meetings.
• Performs in‑service training for customers. For example, assists students and career network customers who are developing job search skills. In that regard, designs and implements workshops for topics ranging from job search skills, resume writing, positive work behaviors, job retention, to problem‑solving.
• Prepares periodic reports outlining program compliance and financial and statistical performance. Uses spreadsheets and other office productivity software for tables, illustrations, and background information.
• Inputs student and financial information onto relational databases as required. Updates information and maintains data files. Accesses relational databases for business and…