Accounts Payable Specialist

Kocher and Beck Lenexa, Kansas, United States

Description:

Kocher + Beck USA, L.P. in Lenexa, KS is seeking a detail-oriented Accounts Payable Specialist to join its team. This role is responsible for accurate and timely invoice processing, vendor account maintenance, payment support, freight invoice review, and month-end close support. The employee will regularly collaborate with vendors, carriers, and internal departments to ensure complete documentation and accurate financial records.

Position Type + Hours

This is a permanent full-time position. The regular schedule is Monday through Friday during day-shift hours. Occasional overtime may be required based on workload and business needs.

Duties and Responsibilities

• Review, code, and enter vendor invoices accurately and on time
• Match invoices to purchase orders, receiving documents, and required approvals
• Verify general ledger coding, payment terms, and supporting documentation
• Prepare and support scheduled payment runs in accordance with company procedures
• Review and process freight and carrier invoices, verifying charges against rate agreements and shipment records and resolving billing errors with carriers
• Reconcile vendor statements and research invoice, payment, and credit discrepancies
• Respond promptly and professionally to vendor, carrier, and internal payment inquiries
• Maintain accurate vendor records, including tax forms and payment information, and verify changes to protect against payment fraud
• Process employee expense reports and corporate card activity, following up on missing receipts and out-of-policy spend
• Support month-end close, including accounts payable and freight accruals, subledger-to-general-ledger reconciliation, and account reconciliations
• Assist with 1099 reporting and year-end vendor requirements
• Maintain organized records and provide documentation for audits as requested

Requirements:

• High school diploma or equivalent required; associate degree in Accounting or Business preferred
• Two or more years of accounts payable or related accounting experience preferred
• Proficiency with accounting or ERP software and Microsoft Excel; experience with Ramp or a similar accounts payable and spend management platform is a plus
• Working knowledge of accounts payable practices and basic accounting principles
• Experience supporting month-end close, including accruals and account reconciliations, preferred
• Strong attention to detail, accuracy, and data-entry skills
• Ability to organize priorities, meet deadlines, and manage multiple tasks
• Excellent communication, problem-solving, and interpersonal skills
• Ability to handle confidential information with discretion
• Ability to work independently and collaborate effectively as part of a team

Benefits

• 100% Paid Health, Dental + Accident Insurance
• 100% covered for Employee-only and 75% for Dependent-plus coverage
• Health Savings Accounts, with employer contribution
• 401(k) with Company Match up to 6% (100% on first 3%, 50% on next 3%)
• Life Insurance, Short + Long Term Disability
• Vacation, Sick Time + Paid Holidays
• Additional supplemental insurance plans are offered