Contracts Administrative Specialist

Overview

The Contracts Administrative Team seeks a detail‑oriented, enthusiastic professional who excels in accuracy and critical thinking. Our objective is to support Leadership, Operations and Sales Teams by providing prompt, efficient responses without sacrificing quality, thereby ensuring the highest level of client satisfaction.

Industrial Fumigant Company (IFC) delivers comprehensive commercial pest management services nationwide.

• Offer administrative support to Management, Operations and Sales Teams across the nation.
• Prepare agreements and proposals, verify document accuracy, maintain proper documentation, and handle general office management tasks.
• Maintain critical customer documentation in CRM portal.
• Interpret and analyze both oral and written communications effectively.
• Facilitate the planning and coordination of office functions, including company annual conference.
• Assist with special projects assigned by your manager.

• Competitive Compensation: $20.00 to $25.00 USD per hour based on qualifications and prior relatable experience.
• Company Paid Life and AD&D insurance.
• Comprehensive benefits package includes Medical, Dental, Vision, Accident, Critical Illness, Hospital Indemnity, Supplemental Employee/Spouse/Child Life, Supplemental Employee/Spouse/Child AD&D, Short-Term Disability, Long-Term Disability, Pet Insurance, Legal Assistance, Identity Theft Protection, Employee Assistance Program, and more.
• 401(k) with company match, Employee Stock Purchase Plan, tuition reimbursement, and more.
• Paid Time Off and Holidays.
• Employee Discounts through Perk Spot, Tuition Reimbursement, and Dependent Scholarship Awards.
• Opportunities for growth, development, and advancement.

• Possess a valid US driver’s license.
• High School Diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• At least five (5) years of experience in a critical administrative role.
• Strong organizational skills, time management, and detailed work standards.
• Proficiency and advanced skills in Microsoft applications and other computer software systems.
• Excellent communication skills, both verbally and in written form.
• Strong analytical and problem‑solving skills to identify and resolve issues in a timely manner.
• Ability to positively react to change in environment, process, and people.
• Experience working in an administrative capacity within a professional environment.
• Demonstrated ability to manage multiple projects efficiently, prioritize workloads, and meet deadlines.
• Proficiency in contract software (e.g., Adobe Sign), Adobe Professional, and Canva.

• Must be physically able to operate a variety of machines and equipment including computer, office equipment, telephone, etc.
• Physical demands are primarily those of sedentary work.
• Tasks may require extended periods of time at a keyboard or workstation.
• Stand for extended periods of time, bend, use hands to fingers, handle, or feel and reach with hands and arms.
• Speak, hear, utilize a telephone, and computer for frequent communications.

IFC is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer.

• Not Applicable

• Full-time

• Administrative