Executive Assistant

Select how often (in days) to receive an alert:

Company: Purpose Financial/Advance America.

This in-person position reports to the Chief Legal Officer and is responsible for providing executive-level and administrative support to the leaders of the Legal and Compliance, Human Resources, and the Finance departments as well as their respective functions. Performs other duties as assigned.

• Submit accurate and timely expense reports on behalf of assigned individuals.
• Manage calendars for assigned executive leaders and coordinate travel arrangements as needed.
• Prepare correspondence and resolve certain requests and inquiries on behalf of assigned executives/departments.
• Facilitate group meetings through logistic support including scheduling, meals, conference rooms, coordinating attendees, etc.
• Perform clerical duties such as copying, scanning, faxing of documents, answering phone calls, taking messages, preparing correspondence, and distribution of department mail.
• Assist in preparation and distribution of corporate governance materials including minutes, quarterly reports, and presentations.
• Receive, sort, and/or distribute mail to appropriate individuals.
• Organize and maintain confidential and time-sensitive material.

• Coordinate office supply needs and purchase requisition processes.
• Assist with mailings as needed.
• Provide data-entry or data-processing support as needed.
• Maintain department-specific contact, birthday and work anniversary lists.
• Provide back-up support to other executive administrative support as needed.
• Other duties as assigned by Chief Financial Officer, EVP Human Resources, or Chief Legal Officer.

Accountability

Understand, adhere to and enforce all corporate policies and our corporate values.

High School Diploma required; post-HS experience or degree preferred.

5-7 years of executive assistance experience required, legal assistant experience preferred.

Excellent written and verbal communications skills; adaptability and flexibility to changing environment; and comfortable working in a dynamic, high volume, fast-paced environment. Ability to understand and ensure compliance with policies, procedures, and laws governing our industry/business and products.

Sitting for long periods of time; standing occasionally; walking; bending; squatting; kneeling; pushing/pulling; reaching; twisting; frequent lifting of less than 10 lbs., occasional lifting of up to 20 lbs.; driving and having access during the workday to an insured and reliable transportation; typing; data entry; grasping; transferring items between hands and/or to another person or receptacle; use of office equipment to include computers;

ability to travel to, be physically present at, and complete the physical requirements of the position at any assigned location.

Go Bold

Better You, Better Everyone

Obsess over Customers

Get Sh
* t Done

Care. Always.

Lead with Vision

Be Decisive

Show Up to Coach Up

Embody Integrity

0%

Business Casual

Must be eligible to work in the USA and able to pass a background check.