Administrative Assistant

Manulife Wealth Incorporated is one of Canada's independent investment and insurance dealers, offering personalized wealth management, retirement planning, and protection strategies.
Administrative Assistant  We are seeking an Administrative Assistant to provide support to the Portfolio Manager and team.
Responsibilities   Client communication: act as an administrative point of contact for clients, assisting with paperwork and answering administrative questions. Direct any questions about investments, products, or account recommendations to the Portfolio Manager or a licensed team member.
Documentation collection: follow up with clients to gather the documents needed to complete their paperwork.
Data entry and verification: enter client information accurately into the firm's software and verify it for completeness and accuracy to prevent discrepancies.
File management: organize and maintain files, ensuring all supporting documentation is properly validated and stored in accordance with regulatory requirements.
Other administrative responsibilities as required.
Requirements   Professional, friendly, and clear in client communication
Detail-oriented and organized
Proficient and accurate in documentation collection and data entry
Able to prioritize tasks and manage time in a busy work environment
Work independently as well as with the team
Strong computer and keyboarding skills, including knowledge of the Microsoft Office Suite and the ability to learn industry-specific software
We Offer   Monday to Friday 8am to 4pm with a 1-hour lunch
$23-25 / hour, based on experience
Long-term, stable employment
An enjoyable, team-based working environment
Hire Standard is recruiting for this position on behalf of Manulife Wealth Incorporated.
We thank all applicants for their interest, however, only those considered will be contacted.