Finance Officer; Book-keeping & Payroll

Finance Officer (Book-keeping & Payroll)

The Finance Officer will be a key member of the Business Services Team based in our central Lewes site;
School Hill Surgery for 18 hours per week. Working closely with our Finance and Digital Analyst they will support the smooth running ofour Practice's finances by ensuring accurate bookkeeping and payments, monitoring financial performance against forecasts and overseeing monthly payroll/pension processing and submissions including Partners' drawings.

We are looking for someone with bookkeeping and payroll experience (ideally, but not necessarily, within the NHS/General Practice) to join our friendly team.

For an informal discussion about the role please contact Ellie Davis via

• Maintain accurate records of financial transactions using accounting software (Xero).
• Prepare monthly payroll runs. Ensure all payroll amendments are correct and accurate.
• Act as a point of contact for payroll enquiries and perform any ad hoc payroll requests as required.
• Process invoices, receipts, payments, and bank reconciliations.
• Manage accounts payable and receivable.
• Be point of contact with bank liaison.
• Assist with the preparation of month and year end reports and other ad hoc tasks as and when required.
• Assisting others within the finance and management team.

Foundry is an innovative single Practice PCN serving the population of Lewes and Ringmer. The Practice has received national acclaim for transforming its primary care model underpinned by a truly multi-disciplinary team approach. Knownas the Foundry Model, we have featured in many national examples of best practice. Independent evaluation demonstrates we deliver better health outcomes for our complex patients and wepride ourselves in an organisational culture which acknowledges, develops andvalues all our 125+ team members contribution equally, leading to a high levelof staff satisfaction.

• Record supplier invoices and monitoring payment dates;
• Creating bulk payment files to be paid;
• Processing supplier payments and issuing remittances;
• Reconciling supplier statements;
• Managing, reconciling and analysing petty cash accounts;
• Monitoring cashflow and reporting against forecasts;
• Arranging payment of staff mileage and expenses;
• Undertaking payroll, publishing online payslips, submitting RTI and Pension payments;
• Estimating and managing partnership drawings and additional payments;
• Reporting on payroll and overtime variances;
• End of year pension submissions and forecasted practice estimates;
• Maintaining an overview of incoming revenue;
• Posting cash received;
• Raising invoices and chasing aged debtors and outstanding payments;
• Posting and managing accruals;
• Reconciling bank statements and payments against accounting software;
• Managing business operational costs and regularly reporting on expenditure;
• Supporting financial reporting and monitoring performance against forecasts;
• Reviewing profit and loss reports with our finance team;
• Submitting End of Year accounts information to our accountants and liaising in resolution of queries;
• Maintain fixed asset registers and calculating depreciation charge;
• Stay up to date with accounting (Xero) and payroll (IRIS) software;
• Providing support in forecasting, budgeting and business planning;
• Maintaining financial policies and procedures;
• Building and developing relationships with key stakeholders including Foundry accountants;
• Supporting team resilience and supporting related roles in times of absence;

• GCSEs (or equivalent demonstration of numeracy skills)
• AAT or Similar qualification

• Bookkeeping and Payroll.
• Budgets and forecasting.
• Accruals and Pre-payments.
• Proficient in key Microsoft applications, including MS Excel Vlookups etc.
• Experience of working with business accounting software packages, ideally Xero.
• Experience working in a similar role within the NHS.
• Experience of working on GP Pensions.

• Demonstrates effective communication both written and verbal.
• Ability to interpret, understand and analyse financial information.
• Able to prioritise workload effectively and to work well in a busy, fast paced environment.
• Ability to show initiative and to be proactive and responsive to changing business needs.
• Ability to work effectively as part of a team.
• The ability to be self-motivated with a can-do attitude
• Excellent attention to detail.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.