Administrative Assistant; Secretarial

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Administrative Assistant II - Receptionist / Human Resources

• Position Type
  Administrative Assistant (Secretarial)/ Administrative Secretary II (Senior Secretary)
• Date Posted
  12/12/2025
• Location
  District Office or other site
• Closing Date
  12/21/2025

• District Office
• Full-time (12-month position)

State and Local salary based on educational experience. For approximate salary, :

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Associates Degree or Equivalent

The Administrative Assistant in the District Office front reception area ensures that the Cape Henlopen School District Office is prepared for business during established operating hours. This individual courteously greets all visitors, assesses their needs, and directs them to the appropriate staff or location for assistance. The position is also responsible for answering and routing all incoming phone calls, providing accurate information as needed.

Success in this role requires the ability to multitask in a fast-paced environment while maintaining a consistently professional, courteous, and helpful demeanor. Additionally, the Administrative Assistant provides support to the Human Resources Department as needed.

• Professional Responsibilities
  • Communicates effectively, both orally and in writing.
  • Works independently and demonstrates initiative.
  • Collaborates effectively as a team member.
  • Greet and assist visitors, ensuring a welcoming and professional atmosphere.
  • Assist with student registration process.
  • Engage in continuous professional development to stay current with best practices and district requirements.
  • Performs job functions with tact and discretion.
  • Maintains regular attendance and punctuality.
  • Handle sensitive information with discretion and maintain confidentiality.
  • Handle Absence Management requests for District office and Fred Thomas Buildng employees.
  • Reserve and issue district vans to Fleet certified drivers.
  • Adhere to district policies regarding the privacy of student and personnel records.
  • Creates new and functional systems to make the front office run smoothly and efficiently.
  • Assist the Human Resources Department with tasks such as processing substitute employment applications, summer school hires, and scheduling interviews.
  • Other duties as assigned.
• Secretarial Skills
  • Answer incoming calls, provide information, or route calls to the appropriate individuals.
  • Manage a multi-line phone system and handle inquiries efficiently.
  • Provide administrative support to district office staff, including scheduling appointments, managing calendars, and coordinating meetings.
  • Maintain accurate and organized records, files, and databases.
  • Creates emails, correspondence and communications pertinent to the district office, when necessary. Review documents for errors and ensure all communications are clear and professional.
  • Disseminate important information and announcements as directed.
  • Manage office supplies and inventory, ensuring that necessary materials are available and ordered in a timely manner.
  • Coordinate the use of office equipment and troubleshoot minor issues. Be certain office equipment is maintained and working properly. (copier, postage meter, intercom, and phone systems)
  • Supports new staff with the onboarding process.
  • Maintains a database for substitutes, including the application process, onboarding of new hires, and updates or changes for current substitutes.
  • Coordinates all functions associated with the mail room, including sorting, distributing, stamping, etc.
• Office Management Skills
  • Demonstrates thorough knowledge of office management abilities, including office practices, procedures, and systems.
  • Maintain an organized workspace and manage office supplies efficiently.
  • Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Address and resolve administrative issues effectively and efficiently.
  • Anticipate potential problems and implement solutions proactively.

Success in this position requires…