Volunteer Coordinator Assistant; Non-Client Facing Position

Position: Volunteer Coordinator Assistant (Non-Client Facing Position)

Position

Volunteer Coordinator Assistant

Department

Operations

Reports to

Director of People, Talent, + Compliance

Location

Westbrook, Maine / Remote

Schedule and Hours

Flexible. 3-6 hours a month.

Position Summary

The role of the Volunteer Coordinator Assistant supports the Volunteer Program by assisting with volunteer outreach, coordination, scheduling, and database management. This role works closely with the Director of People Talent + Compliance and plays an important part in ensuring volunteers feel informed, supported, and connected to the Dempsey Center.

This position is ideal for someone who is reliable, organized, and comfortable using technology, and who enjoys working behind the scenes to help a nonprofit operate smoothly.

Key aspects of the role include

• Assist with volunteer outreach, communication, and follow-up.
• Use technology platforms (e.g., Bloomerang volunteer software, email, scheduling tools) to track volunteer engagement and hours.
• Attend occasional Dempsey Center programs, meetings, and events as needed.
• Provide general administrative and organizational support related to volunteer coordination.
• Other duties and projects as assigned.

Qualifications

• Strong organizational skills and attention to detail.
• Comfortable using technology, including email, databases, spreadsheets, and virtual meeting tools.
• Reliable, dependable, and able to follow through on commitments
• Strong verbal, written, and interpersonal communication skills
• Ability to work independently and collaboratively in a team environment
• Professional, courteous, and respectful when interacting with volunteers, staff, and community members
• Compassionate, personable, and aligned with the Dempsey Center mission and values
• Ability to exercise good judgment, maintain appropriate boundaries, and ask for help when needed.
• Experience with volunteer coordination, administrative support, or nonprofit work preferred but not required

Physical Requirements

• Ability to sit, stand or walk for duration of shift

General Requirements

• Maintains professional behavior, dress and appearance at all times while volunteering.
• Must use discretion and protect the confidentiality of all Dempsey Center clients.; HIPAA-specific training will be provided.
• Ability to effectively communicate with employees, Board members, donors, prospects, volunteers, consultants, advisors, and members of the community.

Required for all Volunteers

• Background Check
• Annual flu immunization or declination notice

Diversity, Equity, and Inclusion at the Dempsey Center

At the Dempsey Center, we celebrate diversity, advance equity, and create a culture of respect and belonging built on safety, human dignity, and bravery.

The Dempsey Center promotes a culture of inclusion and seeks talented staff from diverse backgrounds. The Dempsey Center encourages applications from qualified candidates of every age, race, national origin, gender, gender identity, sexual orientation, ability, and veteran status.

Responsibility for Confidential Matters

Works regularly with highly confidential information. Must comply with confidentiality policies and procedures. Utmost discretion and integrity are required for the position.

Adheres to Dempsey Policies + Culture

Regularly represents the Dempsey Center and interprets its policies and practices to all types of people within and outside the organization. Assumes responsibility for harmonious relationships. Treats everyone with dignity and respect.

Working Conditions

Works regularly under desirable conditions with little or no disagreeable features. Illumination and ventilation are good, and distractions may be frequent. Risks of exposure to hazardous conditions and blood borne pathogens are minimal.

To apply, .

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