Permit Coordinator

Join to apply for the Permit Coordinator role at Freedom Forever
.

• Competitive starting pay
• Health, Vision and Dental Benefits
• Medical Insurance
• Dental Insurance
• Vision Care Insurance
• 401K
• $50,000 life insurance policy fully paid for by Freedom Forever
• Medical Reimbursement Accounts (HSA & FSA)
• Employee Assistance Program
• Paid Time-Off

The Permit Coordinator is responsible for assembling all documents required for permitting, submitting, and obtaining all building permits for the designing of solar panel systems. They will interface with in-house designers and city officials, working with them to prepare and review all paperwork and drawings necessary to receive building permits and to resolve objections related to Building, Zoning and Planning Departments as needed.

It is the responsibility of the Permit Coordinator to keep the installation-ready flow consistent. The Permit Coordinator is also responsible for completing all documents to obtain HOA approval.

• Review permit list and identify permits ready to be issued and submitted.
• Call cities and counties for application process, costs, status update, & to confirm jurisdiction.
• Fill out permit applications / print them out if needed.
• Print plans per AHJ and SOW requirements, request checks from Accounting.
• Prepare routes for permit runners:
  Submitting / picking up plans, collect HOA signatures when needed/available.
• Submit plans electronically.
• Upload approved plans and job cards, notify install department in Podio.
• Upload corrections and notify the design team in Podio.
• Supervise permit technicians, monitor progress throughout the day, act as support and help solve any issues.
• Prepare and update reports for Weekly Meeting.
• Collect & submit documents for HOA.
• Route Permit Technicians to obtain customer signatures for HOA applications.
• Answer customer questions regarding HOA's.
• Request HOA checks from Accounting and request refund from HOA when applicable.
• Ensure checks make it back to Accounting.

• Previous office or clerical experience preferred.
• Must be self‑motivated and thrive in a team environment.
• Ability to manage workflow while multitasking.
• Excellent customer service skills required.
• Excellent written and verbal communication skills required.
• Regular, reliable, and predictable attendance required.
• Basic computer skills.
• Attend weekly webinars or departmental calls.
• Ability to communicate with different departments efficiently with no less than a 24‑hour turnaround time.
• Must submit all designs finished by the design team within a 24‑hour turnaround time.
• Maintain expense reports for daily transactions and submit weekly for checks and monthly for all credit card transactions.
• Must have a clean driving record, valid state driver’s license.

• Regularly spend long hours sitting and using office equipment and computers.
• Regularly move from sitting to standing positions effortlessly.
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer.
• Regularly use hands and fingers to handle, control or feel objects.
• Regularly see details of objects that are less than a few feet away.
• Regularly speak clearly so listeners can understand.
• Regularly understand the speech of another person.
• Frequently work on projects that require deadlines.
• Frequently bend to file and maintain files.
• Frequently drive.
• Occasionally lift 5‑10 pounds.

Freedom Forever is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally‑recognized basis, including, but not limited to: veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics) or any other consideration protected by federal, state or local law.

Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co‑workers.

Job based in Lewiston not seeking remote employees.