Maintenance Invoice Coordinator

# Where Purpose and Opportunity Align Maintenance Invoice Coordinator page is loaded## Maintenance Invoice Coordinator locations:
Lewisville, TXtime type:
Full time posted on:
Posted Todayjob requisition :
R0211441
** Service Center
** CSCS TXThe Maintenance Invoice Coordinator is responsible for the accurate processing, verification, and reconciliation of supplier invoices related to maintenance activities s role manages invoice workflows, resolves discrepancies, and ensures alignment with purchase orders and company procedures within the Workday system. Serving as a key liaison between internal departments, vendors, and Accounts Payable, the Maintenance Invoice Coordinator supports timely payments, communicates resolution of billing issues, and helps maintain financial accuracy across maintenance operations with limited supervision.
** Maintenance Invoice Coordinator
*** Create Supplier Invoice Requests, calculate and include additional charges (tax, freight, installation fees).
* Handle disputed Supplier Invoice Requests returned by the approver and manage the individual Workday inbox.
* Review purchase orders and verify the invoice information is accurate before submitting to accounting for processing.
* Create change orders on purchase orders when invoice information is incorrect and monitor the change order process until completion.
* Process and submit credit memos to accounting.
* Resolve processing errors returned from Accounts Payable (AP).
* Review statements, research issues, and reconcile any invoices not posted in Workday.
* Provide remittance information and payment details as necessary.
* Redirect invoices to the correct teams if mistakenly submitted to the maintenance inbox.
* Communicate with vendors and internal departments to resolve any invoice or purchase order discrepancies.
* Sort and distribute physical mail accordingly.
** Requirements
* ** High school Diploma or equivalent
* 0 - 2 years of experience
* Strong written and verbal communication skills
* Knowledge of Microsoft software’s such as excel and work
* Time management skills
* Organizational skills
** About Caliber
** Founded in 1997, the Caliber portfolio of brands has grown to more than 1,600 centers nationwide and features a full range of complementary automotive services, including , one of the nation's largest auto collision repair providers across more than 40 states and  for glass repair and replacement.

Caliber was recognized as the only company of its kind to make the Forbes list of "America's Best Large Employers," an honor awarded to companies with high employee satisfaction. Caliber was also the only auto service provider to receive an Inc. 2021 Best in Business gold medal in the Extra-Large Company (500+ employees) category, recognizing Caliber for going above and beyond to make a positive impact.

With the purpose of , Caliber's more than 25,000 teammates are committed to getting customers back on the road safely—and back to the rhythm of their lives—every day. Dedicated to providing an outstanding customer experience, Caliber continues to rank among the highest customer satisfaction scores in the industry. Caliber is an equal opportunity employer that is committed to inclusion and diversity.

Learn more about Caliber atAt Caliber, our purpose is Restoring the Rhythm of Your Life. It drives us. It's the promise we make to our guests AND our teammates. These five core values help us deliver on that promise everyday.

Caliber provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including (but not limited to) recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training

Caliber provides reasonable accommodations to qualified individuals with disabilities and disabled veterans in the application process. If you need assistance or an accommodation due to a disability, you may contact
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