Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist supports the accounting function by researching and resolving invoice issues, analyzing payment terms, and ensuring accurate and timely processing of payments. This role focuses heavily on invoice research and escalations, uses advanced Excel tools to analyze data, and collaborates closely with both onshore and offshore teams to maintain efficient and accurate accounts payable operations.

Responsibilities

• Research invoices to resolve discrepancies, issues, and escalations classified as high priority by the offshore team.
• Analyze invoices and related documentation to ensure accuracy, proper coding, and compliance with company policies.
• Use Excel functions such as VLOOKUP, XLOOKUP, and pivot tables to research payment terms and support data analysis.
• Process payments accurately and on time, following established procedures and controls.
• Track invoices in the procurement system to ensure proper workflow, approval, and payment status visibility.
• Perform invoice processing and way match activities, including matching invoices to purchase orders and receipts.
• Conduct reconciliations related to accounts payable to identify and resolve variances or outstanding items.
• Prepare and support reporting activities related to accounts payable, invoice status, and payment performance.
• Collaborate with the accounting team and offshore team to address escalated invoices and improve processes.
• Maintain accurate records of invoices, payments, and reconciliations in accordance with accounting standards.

Essential Skills

• At least 2 years of experience in accounts payable.
• Bachelor's degree in accounting, finance, or business administration.
• Hands-on experience with invoice processing and invoicing activities.
• Strong knowledge of accounts payable processes, including purchase orders, coding, and way match.
• Proficiency in Excel, including VLOOKUP, XLOOKUP, and pivot tables.
• Experience performing reconciliations and research for escalated invoices.
• Ability to analyze invoices and payment terms and identify discrepancies.
• Familiarity with procurement systems and tracking invoices through the workflow.
• Strong attention to detail and accuracy in financial data.
• Ability to produce and interpret basic accounting and AP-related reports.

Additional Skills & Qualifications

• Experience working with offshore teams on high-priority or escalated invoice issues.
• Background in general accounting and reconciliation activities.
• Strong analytical and reporting skills related to accounts payable and invoice data.
• Ability to work effectively in a collaborative, team-focused environment.
• Strong organizational skills and the ability to manage multiple invoices and tasks simultaneously.

Work Environment

This role sits on the research team within the accounting function, which consists of approximately 25 onshore team members and an offshore team of about 30 people. The organization emphasizes a strong, supportive team culture and guiding principles, with a highly collaborative and engaging environment. Team engagement activities take place once a week, and breakfast is provided on Friday mornings. The position is based in a brand-new building that offers a meal plan option, free coffee throughout the facility, an on-site gym, access to an outside track around a lake, and covered parking.

The work environment is professional, modern, and designed to support both productivity and employee well-being.

Job Type & Location

This is a Contract to Hire position based out of Lewisville, TX.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or…