HR Assistant

Title: HR Assistant

Report to: Head of HR

Employment: Temp-to-Hire

FLSA Status: Non-Exempt

Location: Lewisville, TX (in-person)

Hours: 9:00 AM to 5:30 PM, M-F

Pay: $19-$25/hr

Start: Jan - Feb 2026

About the Company:

Warabeya North America is a leading food manufacturer specializing in high-quality fresh and ready-to-eat food products. As part of the global Warabeya Nichiyo Group headquartered in Japan, we combine decades of food innovation with a strong commitment to safety, quality, and continuous improvement. Our North American operations are growing, offering a collaborative, fast-paced environment where employees have the opportunity to make a meaningful impact and grow with the company.

Job Summary:

A successful candidate should have at least three years' experience to effectively perform the role of an HR assistant. They should be well-versed in employment regulations and payroll practices. Extremely organized and motivated. Having good communication and coordination skills is essential for this position. An HR Assistant should be adept in identifying issues and solving people's problems. A successful HR Assistant is honest and practice discretion any time they learn private information about employees and temp workers.

They are also knowledgeable about their organization and the various procedures for hiring, promoting, company safety and terminating employees.

Job Responsibilities:

• Perform administrative duties, such as maintaining employee database and sorting emails for the HR department
• Maintain proper records of employee attendance, leaves and personal information
• Assist HQ HR and TX plant side for hiring and communicating with agencies for temp workers
• Ensure smooth communication with employees, temp agencies, temp workers
• Coordinate and schedule Employee of the month, Monthly birthday party, team building events, holiday parties
• Create the draft of manuals, procedures for HQ HR as needed to help employees and temp workers in TX plant
• Handle multiple projects assigned by HQ HR
• Organize and schedule appointments and meetings, take notes and distribute minutes from meetings
• Assist HQ recruiter for hiring and onboarding for TX plant
• Assist employees and temp workers for registrations, time correction requests, and terminations
• Coordinate orientation and training sessions for new employees
• Facilitate Safety meetings for TX plant
• Provide necessary information for TX plant meetings for HR matters
• Become a liaison between HQ and TX plant to communicate better and report/address HR and Safety issues at plant side so TX plant can get support from HQ as needed
• Perform any other assigned tasks by Head of HR

Requirements and

Qualifications:

• A successful candidate must have an associate degree in HR or 5 years' experience in a related field
• Candidate must have a minimum of 3 years' experience in an administrative role
• Candidate must have strong communication skills
• Candidate must be able to quickly resolve people's problems
• Candidate must be familiar with database systems and common HR applications
• 1+ years of data entry experience
• Candidate must be familiar with State employment regulations and payroll practices
• OSHA and manufacturing Safety knowledge is preferred but not required
• Ability to read, write, and speak in English
• Excellent knowledge of MS Office Word and Excel
• Strong interpersonal and communication skills
• Ability to concentrate for lengthy periods and perform accurately with adequate speed
• Proficient touch-typing skills
• Excellent time management and organizational skills
• Ability to work onsite, working remotely is not an option for this role

Workplace and Environment:

The employee is required to work in a normal office environment with some noise and cold temperatures sometimes - Core hours for this position is 9:00 AM to 5:30 PM, M-F. Possibly occasional overtime but no more than 2 hours a week.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance