Payroll & Benefits Administrator

• Location 1955 Lakeway Dr,Suite 260,Lewisville, TX, 75057,United States
• Base Pay $70,009.00 - $94,124.00 / Year
• Job Category Payroll, Human Resources
• Employee Type Exempt
• Required Degree 4 Year Degree
• Manage Others No

• Name Human Resources

NOTE:
This position may need to work from either of our locations in Denton, TX or Lewisville, TX as needed. The primary office location will be in Denton, TX.

Under direction of the Senior Manager of Human Resources, the Payroll & Benefits Administrator serves as the Agency’s subject matter expert (SME) for payroll operations and benefits administration. This role is responsible for ensuring the accurate, timely, and compliant processing of all payroll functions while maintaining rigorous internal controls and audit standards.

This position requires advanced knowledge of wage and hour laws, payroll taxation, benefits deductions, and governmental reporting requirements. The Payroll & Benefits Administrator operates with a high degree of independence, sound judgment, and integrity, and is entrusted with safeguarding employee compensation accuracy and regulatory compliance. This role is critical to maintaining employee trust, organizational credibility, and compliance with federal, state, and local regulations.

The following duties are standard for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

• Serve as the Agency’s payroll SME, ensuring the accurate and compliant processing of biweekly payroll for all employees.
• Independently audit payroll prior to final submission to validate:
  • Overtime calculations
  • Effective dates for personnel actions
  • Garnishments and liens
  • Compliance with FLSA and applicable wage laws
• Maintain documented internal controls and payroll audit procedures.
• Identify and proactively resolve discrepancies prior to payroll processing.
• Ensure payroll changes, system updates, and code adjustments are tested and validated before implementation.
• Lead payroll year-end processing including W-2 preparation and tax reconciliation.
• Prepare and file quarterly and annual payroll tax reporting.
• Monitor and interpret changes in payroll legislation and ensure timely implementation.

• Oversee administration of all employee benefits programs, including medical, dental, vision, retirement, and voluntary benefits.
• Ensure accurate enrollment, deductions, life event changes, and terminations.
• Serve as primary liaison with benefits carriers and third-party administrators.
• Manage annual open enrollment process, including communications and system updates.
• Ensure compliance with ACA reporting requirements and other benefits-related regulations.
• Reconcile benefits billing and deductions monthly to ensure accuracy.
• Provide guidance to employees regarding benefits options in a professional and service-oriented manner.
• Establish and maintain strong payroll and benefits internal controls.
• Conduct regular audits of payroll and benefits data to ensure compliance and prevent errors.
• Immediately elevate payroll or compliance risks to the Senior Manager of Human Resources.
• Maintain strict confidentiality and data integrity standards.
• Document payroll procedures and continuously improve processes to reduce risk.
• Supports the administration of the Human Resources department’s annual operating budget by reconciling payroll and benefits expenses, verifying invoices, maintaining documentation, and providing data to HR leadership for budget monitoring and reporting.
• Assists the Senior Manager of Human Resources with budget tracking by updating spreadsheets,…