Receiving Coordinator II

• Oversee the receiving process, ensuring that all incoming shipments are accurately inspected, documented, and stored appropriately.
• Maintain accurate records of received materials, verify quantities, quality, and specifications against purchase orders.
• Utilize Excel and inventory management software to create and maintain detailed tracking spreadsheets and reporting tools.
• Coordinate with production and warehouse teams to ensure proper material flow and storage organization.
• Facilitate clear and effective communication between departments regarding material availability, delays, and discrepancies.
• Assist in resolving receiving issues, such as damaged goods, shortages, and incorrect shipments, in coordination with suppliers and internal teams.
• Implement best practices and standard operating procedures to improve receiving efficiency and accuracy.
• Maintains a clean and orderly receiving area, ensuring that it is free from clutter and potential safety hazards.
• Complies with all safety guidelines and protocols during unloading and handling of materials to ensure a safe working environment for all team members.
• Performs other administrative duties as assigned.

This position has no direct reports.

• Basic understanding of MS Office Suite, i.e. Word, Excel, Outlook, Teams, etc.
• Must have strong English-speaking skills to effectively collaborate with internal departments and external vendors; bilingual proficiency in Spanish is a plus.
• Good communication skills and the ability to work well within a team environment.
• Excellent organizational skills and attention to detail with ability to accurately verify and record information.
• Desire to learn and apply skills.
• Safety-conscious with knowledge of proper handling and storage procedures for various materials.
• Strong understanding of applicable Occupational Safety and Health Administration requirements and other related safety policies and best practices.

High school diploma or equivalent required. 3+ year experience in a warehouse or receiving role, preferably in a manufacturing or logistics environment.

• Must be able to work in hot and cold climates.
• Varying work schedules based on business need are sometimes required.
• Frequently required to sit, stand, walk, talk, and hear.
• Must have a valid driver's license.
• Ability to operate a computer keyboard efficiently.
• Ability to read a variety of materials.
• Ability to sit and stand for extended periods of time.
• Ability to carry and lift materials up to 35 lbs.

Founded in 1996, VIRA Insight is a premier design, engineering, and manufacturing firm dedicated to creating innovative retail solutions. For more than 25 years, we have partnered with leading retailers and brands to enhance the shopping experience through bespoke fixtures, furniture, and visual merchandising displays. Our expertise spans diverse offerings, including pop-up shops, signage, AR/VR design development, omni-channel solutions, and more.

Renowned clients such as Walmart, Walgreens, CVS and e.l.f Beauty value our expertise, efficiency, and customer-focused approach, trusting us to handle their needs from concept to delivery. To thrive in a rapidly evolving global market, VIRA Insight has adopted a Multi-National Manufacturing Strategy. This strategy supports resilience and adaptability by leveraging operations across strategic regions, including our corporate headquarters in Lewisville, Texas, as well as facilities in China, Vietnam, Cambodia, India, and soon, Malaysia.

Our diversified supply chain ensures agility and precision, enabling seamless project execution customized to meet each client's unique requirements. With a legacy of excellence and a vision for the future, VIRA Insight is committed to redefining the retail experience, delivering innovative solutions that inspire and engage customers.