Operations Coordinator Meeting and Congress

We're partnering with our client, a healthcare communications organization, to find a detail-oriented Operations Coordinator based in Lexington, KY. This temp role involves supporting meeting planning, congress logistics, and KOL engagement activities. The position requires 2-3 days onsite per week. The ideal candidate is highly organized, thrives in fast-paced environments, and can manage multiple deadlines and stakeholders effectively.

The Final date to receive applications for this role is 10/26/2026.

Operations Coordinator Responsibilities:

• Coordinate travel plans for KOLs, speakers, and teams, ensuring smooth itineraries and managing expense reimbursements.
• Support planning and execution of congresses, meetings, and events, including managing attendee logistics and AV arrangements.
• Prepare and distribute meeting materials, coordinate onsite production, and oversee inventory of supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting activities.
• Communicate proactively with vendors, internal teams, and external stakeholders to ensure seamless event delivery.

Operations Coordinator

Qualifications:

• Minimum of 2 years' experience in meeting planning, event operations, or project coordination.
• Strong organizational skills with excellent attention to detail.
• Ability to handle multiple priorities and tight deadlines efficiently.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

Perks and Benefits:

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• Commuter Benefit.
• eLearning and Ongoing Training.
• Education Reimbursement.

Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.