Operations Coordinator

We’re partnering with our client, a healthcare communications organization, to find a detail-oriented Operations Coordinator based in Lexington, KY. This temp role involves supporting meeting planning, congress logistics, and KOL engagement activities. The position requires 2–3 days onsite per week. The ideal candidate is highly organized, thrives in fast-paced environments, and can manage multiple deadlines and stakeholders effectively.

The Final date to receive applications for this role is 10/26/2026.

• Coordinate travel plans for KOLs, speakers, and teams, ensuring smooth itineraries and managing expense reimbursements.
• Support planning and execution of congresses, meetings, and events, including managing attendee logistics and AV arrangements.
• Prepare and distribute meeting materials, coordinate onsite production, and oversee inventory of supplies.
• Maintain expense tracking and reporting, ensure compliance, and manage survey reporting activities.
• Communicate proactively with vendors, internal teams, and external stakeholders to ensure seamless event delivery.

• Minimum of 2 years’ experience in meeting planning, event operations, or project coordination.
• Strong organizational skills with excellent attention to detail.
• Ability to handle multiple priorities and tight deadlines efficiently.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience supporting healthcare, pharmaceutical, or life sciences environments is preferred.

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• eLearning and Ongoing Training.
• Education Reimbursement.

Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.