Project Operations Coordinator

The Project Assistant provides administrative and clerical support to Project Manager(s) and the project team. This is an office-based position focused on keeping project documentation, records, invoices, purchase orders, and other administrative processes organized and up to date.

The ideal candidate is organized, detail-oriented, dependable, and comfortable managing multiple tasks and deadlines. Previous construction experience is a plus but not required. Experience in administrative, accounting, project support, or office environment is highly valued.

What We Offer

• 401(k) & Employer 401(k) matching
• Short- & Long-term disability insurance
• Life insurance
• Paid time off and holidays

What You'll Do

• Provide day-to-day administrative support to Project Manager(s) and the project team.
• Prepare, organize, track, and maintain project documentation, including purchase orders, subcontracts, change orders, invoices, and other project paperwork.
• Maintain accurate electronic project files within Contract Manager software or portal, company servers, and standardized filing systems.
• Assist with accounts receivable invoicing and other project-related billing activities.
• Gather and organize supporting documentation for Project Manager(s), including timecards, invoices, reports, and other project records.
• Assist with tracking project information and documentation to help Project Manager(s) stay organized and informed.
• Review documents for completeness and follow up on missing information as needed.
• Assist with project closeout documentation and filing.
• Participate in meetings, take notes, and distribute meeting minutes as needed.
• Answer calls from vendors, clients, and other project contacts in a professional manner.
• Assist with general office and administrative tasks that support the project team.
• Learn and follow company procedures related to project documentation, billing, purchasing, and recordkeeping.
• Perform other administrative duties and special projects as assigned.

What We're Looking For

• Previous administrative, clerical, project support, accounting, or office experience preferred.
• Prior construction experience is a bonus but not required.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks, manage deadlines, and stay organized with limited supervision.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced office environment and managing multiple priorities.
• Basic understanding of accounting principles and processes.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Comfortable working with electronic files, folders, and document management systems.
• Strong follow-through and problem-solving skills.
• Good math and data-entry skills with a high level of accuracy.
• Professional and dependable approach to working with coworkers, vendors, and clients.

What Will Make You Successful

You don't need to be a construction expert to be successful in this role. We're looking for someone who is organized, dependable, detail-oriented, and willing to learn.

If you enjoy keeping paperwork and information organized, following up on details, helping a team stay on track, and being the person others can count on to get things done, this could be a great fit.

Previous construction experience will help you get up to speed faster, but we're equally interested in candidates who bring strong administrative skills and a willingness to learn the construction industry.

About Us - BESCO

At BESCO, we are more than just an electrical contractor—we are a team that values Safety, Family, Teamwork, Integrity, and Respect in everything we do. Our commitment to creating a supportive, safe, and inclusive environment ensures that every team member thrives both professionally and personally.…